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5 min

Roll call and actions from previous meetings

All

Thanks to TAC members for recent listserv contributions:

• Answering questions on the listserv
• Code, documentation and bug reporting contributions

Development

• • Staffing configuration will be a combination of a staff developer and contracted development.
    • Recruiting process is now underway:
    • Job description in draft
    • Search / interview team constituted
    • Check in with HM scheduled
  • June Sprint launched for PUI enhancements
    • Harvard and HM contributing development (May agreement)
    • Testing assigned to team members
    • Prioritization of all PUIE issues completed
    • Next Sprint: June 28
  • Release Candidate of v1.5.0 being prepared.

Training

• • Vassar College, June 6-7
  • Upcoming
    • Princeton Theological Seminary and Princeton University, July 18-20
    • Santa Clara University, July 28-29

Member Forum

• Full day event, Tuesday, August 2, at Woodruff Library, Atlanta University Ctr.
  • Morning: Three workshops
    • Creating and Managing Digital Object Records in ArchivesSpace
    • Introducing the ArchivesSpace REST API using Python 3
    • Developing Simple Plug-ins to Customize your ArchivesSpace Experience
  • Afternoon
    • Program updates
    • Two breakouts, three sessions each
      • How Does ArchivesSpace Work for You
      • Managing Containers and Locations in ArchivesSpace: A Look at Newly Added Functionality
      • ArchivesSpace Integrations–A Status Report and Look Ahead
      • Data Cleanup Strategies and Tools
      • Getting Involved in the ArchivesSpace Community
      • Working with a Hosting Provider

Nominations/Appointments/Elections

• • UAC Appointments confirmed
  • Governance Board elections underway

Board Meeting

• • Decided to have 2 face-to-face meetings per year
  • Will continue subsidizing second presenter for ASpace workshops for the next fiscal year
  • Approved appointment of Gregor Trinkhaus-Randall as liaison from the LYRASIS Board of Directors
  • Approved FY2016/2017 budget
    • Equivalent of two FTE for development
    • .5 FTE Support Technician

Are working on draft of FAQ - systematically identified questions to include based on analysis of listserv discussion.

Are some topics where the group thinks the coverage could be improved - e.g. migration.

ACTION - All TAC members encouraged to review the draft FAQ document and share your thoughts on an appropriate platform for this type of FAQ.

Has been grooming JIRA stories in the icebox, going epic by epic. They are looking for duplicate stories, identifying where further detail in spec would be required to start development and adding that in or contacting individual(s) or groups that may be able to provide that detail. This grooming is largely ignoring prioritzation at this stage.

Have done migration support and consultation for Smithsonian, West Virigina, and Athens, GA Public Library - these orgs were referred to group by program staff.

Responded to requests for spec-ing assistance from Features Prioritization groups.

Responded to proposal from Mark Custer to update EAD import logic re. publication status.

Starting to plan out activities needed to support EAD3 - ranging from simple trial plugin to export EAD3 to potential changes to data model.

Last met on 14 June. Group reviewed new responses to integration forms, including from Litchfield Historical Society and Harvard.

There was some discussion of the group's role for different tiers of integration and the group was thinking that regardless of integration tier, the optimal role for the TAC sub-team may be as a collector and disseminator of information. Will discuss again in July meeting.

• Membership - June marks the official end of the year for 15/16; all TAC members whose terms were set to expire have chosen to serve a second term. However there may be up to 2 vacancies.
• Call schedule - Voting results: 13 for holding general TAC calls every two months (similar to UAC); 1 for holding monthly calls.

• Should we continue with same day of week & time?

• ACTION - Sally to send out Doodle poll for new regular time.
• Work plans - all sub-teams encouraged to develop 16/17 work plans and discuss in upcoming meetings
• ACTION - if you'd liike to switch sub-teams, email Sally. If many folks would like to switch, we may run a matching process like last year but if members are generally happy where they are, that may not be needed.