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Masks are required for all in-person elements of the ArchivesSpace member forum. In an effort to minimize risk and keep our community members safe, no food will be provided at the forum. Beverages will be provided, though we ask you to remain masked whenever you are not drinking. |
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Our forums are an opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. The success of our forums is dependent on the participation of members and their willingness to share their knowledge and experience with others in the community. To that end, everyone attending the in-person meeting is strongly encouraged to submit a proposal. Brief 15-20 minute sessions showing off your organization’s implementation of ArchivesSpace, a tool or plug-in you’ve developed, a project your organization has undertaken or a new workflow you’ve developed are highly encouraged. There is a short Google form for proposals available at https://forms.gle/V7gtps3E9vnvdLXX7. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is August 8, 2022, and all notifications will be made by August 10, 2022. |
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Annual Forum Evaluation: https://www.surveymonkey.com/r/PZMTVGS |
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When: In-person meeting: August 24, 2022, from 9:00am-12:30pm ETVirtual workshops: August 30-31, 2022 Where:In-person meeting: Commonwealth Room, Third Floor, Sheraton Boston Hotel Virtual workshops: Online; via Zoom Who Can Attend:Individuals from ArchivesSpace member institutions only. Registration required for each activity. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend.
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Program:
August 24, 2022 9:00am-12:30pm ET In-person meeting: Commonwealth Room, Third Floor, Sheraton Boston Hotel | ||||
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The program for our in-person meeting is still developing. We encourage everyone planning to attend to consider submitting a session proposal or lightning round presentation. Submissions are now open and are being reviewed on a rolling basis. Sessions will not be livestreamed and presenters must be in Boston to present. | ||||
View the entire forum (recordings of individual sessions are linked above each session description) | ||||
9:00am-9:15am Welcome and announcements | ||||
9:15am-9:35am Broad Vocabulary: Implementing Alternate Vocabularies for Improved Access and Description New York University employs Library of Congress Subject Headings (LCSH) for its breadth of topics, but also recognizes its inherent biases, slow nature to change, and conceptual gaps for specific areas. Focused subject term lists, such as Medical Subject Headings (MeSH) or Homosaurus, provide opportunities to address gaps in concepts, address the damage done by harmful subject headings, and ultimately, enhance the discovery of archival collections. This presentation will focus on the implementation of alternate vocabularies using ArchivesSpace, including a practical overview of system functionality, local policy considerations, an examination of the role of controlled access points alongside narrative archival description, and an affirmation that we are responsible for our metadata and its impact on our staff and users. | ||||
9:35am-9:55am Implementing ArchivesSpace from start to 'finish’ Presentation slides | ||||
9:55am-10:15am Presentation slides In this presentation, Taylor will discuss the ongoing efforts of NC State University Libraries Special Collections Research Center to implement a barcoding and scanning system for inventory management through ArchivesSpace. In the past year, departmental staff have collaborated on a project to apply barcodes to every container in the repository while standardizing and applying container profiles in ArchivesSpace. This presentation will give an overview of our progress on the project, while discussing logistical issues in regards to barcoding our collections for future access. Taylor will also discuss NC State's vision for the project at its conclusion, such as using the space calculator tool in ArchivesSpace to improve our physical collection management capabilities. | ||||
10:15am-10:30am Break | ||||
10:30am-10:50am Presentation slides ArchivesSpace Testing Subteam’s Testing Worksheets | Link Discussion Session from Online Forum 2022: Testing the ArchivesSpace application | Recording Available | Slides Available | ||||
10:50am-11:10am team Presentation slides
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11:10am-11:30am The ArchivesSpace Integrations Sub-team Activities Report Presentation slides This session will highlight the ongoing work of the Integrations sub-team and will highlight the availability of their ArchivesSpace Integrations Survey as of August 24. The intended purpose of this survey is to gather updated and new information about known and available integrations with ArchivesSpace and provide a centralized listing which will include the intended purpose(s), links to resources and other information, when available. The Integrations sub-team plans to launch this survey on an annual or biennial basis to ensure the information is up to date. | ||||
11:30am-12:30pm Community discussion and wrap up | ||||
August 30, 2022 1:00pm-4:00pm ET (find your local time) Workshop: Space Management in ArchivesSpace Instructor: Nancy Enneking, Getty | ||||
Workshop registration is currently full Registration for this workshop is limited to 50 and attendees may only register for one workshop. Registration for forum workshops is limited to one workshop per person and individuals must register using their email address affiliated with an ArchivesSpace member organization. See the registration instructions above for more information. Prerequisites This workshop presumes that participants have taken the ArchivesSpace Basics 1 or 2 day workshop or have practical experience with ArchivesSpace sufficient to create records with minimal guidance. It also assumes that all participants have solid knowledge of basic archival descriptive standards and workflows. Learning objectives
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August 31, 2022 1:00pm-4:00pm ET (show local time) Workshop: Using the ArchivesSpace Rights Module Instructor: Jodi Allison-Bunnell, Montana State University | ||||
Registration: https://lyrasis.zoom.us/webinar/register/WN_o61bM9W7SeudoOwTlbYDmw Registration for this workshop is limited to 50 and attendees may register for only one workshop. Registration for forum workshops is limited to one workshop per person and individuals must register using their email address affiliated with an ArchivesSpace member organization. See the registration instructions above for more informationRecording This recording is available to ArchivesSpace members only and may not be downloaded, copied, distributed, or stored elsewhere without expressed permission of ArchivesSpace. You must be logged into the ArchivesSpace Help Center to access the content in the link above. Prerequisites This workshop presumes that participants have taken the ArchivesSpace Basics 1 or 2 day workshop or have practical experience with ArchivesSpace sufficient to create records with minimal guidance. It also assumes that all participants have solid knowledge of Describing Archives: A Content Standard and can create DACS-compliant metadata without instructor guidance.Learning objectives Upon completion of this workshop, you’ll have learned:
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The in-person meeting on August 24, 2022, will not be livestreamed. All events will be recorded. Recordings of all sessions and workshops will be made available on the ArchivesSpace YouTube channel. Photographs will be taken throughout the forum and may be used for ArchivesSpace outreach and communications. Please let us know if you have any questions or concerns. | ||||
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Annual Forum Evaluation: https://www.surveymonkey.com/r/PZMTVGS |
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Our Member Forum adheres to the ArchivesSpace Code of Conduct. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at: https://archivesspace.org/archivesspace-code-of-conduct |
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