ArchivesSpace Member Forum 2022

Masks are required for all in-person elements of the ArchivesSpace member forum.

Our forums are an opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.  The success of our forums is dependent on the participation of members and their willingness to share their knowledge and experience with others in the community.

To that end, everyone attending the in-person meeting is strongly encouraged to submit a proposal. Brief 15-20 minute sessions showing off your organization’s implementation of ArchivesSpace, a tool or plug-in you’ve developed, a project your organization has undertaken or a new workflow you’ve developed are highly encouraged. 

There is a short Google form for proposals available at https://forms.gle/V7gtps3E9vnvdLXX7. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is August 8, 2022, and all notifications will be made by August 10, 2022.

ArchivesSpace will be holding the in-person portion of its 8th Annual Member Forum on August 24, 2022, in the Commonwealth Room on the third floor of the Sheraton Boston Hotel. Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.

We are thrilled to be able to meet in-person ArchivesSpace users for the first time since 2019.  The specifics of this half-day program continue to be shaped but the goal is to hold a casual and engaging meeting where members can highlight the work they have undertaken at their own organizations over the past few years to implement ArchivesSpace, improve practices and show off new tools or workflows they've developed.  We encourage everyone who plans to attend to consider submitting a proposal to present at the forum.  

In addition to this half day, in-person meeting, we will hold two virtual workshops the following week on August 30th and 31st. Registration for these workshops is for ArchivesSpace members only and registration for each workshop is separate from registration for this in-person meeting.




When:  

In-person meeting: August 24, 2022, from 9:00am-12:30pm ET

Virtual workshops: August 30-31, 2022

Where:

In-person meeting: Commonwealth Room, Third Floor, Sheraton Boston Hotel

Virtual workshops: Online; via Zoom

Who Can Attend:

Individuals from ArchivesSpace member institutions only. Registration required for each activity.  If you register for one session, you are guaranteed a spot in that session only.  You must register for all activities you plan to attend.


Registrations for each day's forum activities are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration for each activity is linked above each session in the agenda.  

Registration for the virtual workshops on August 30-31 are limited. Registration for each workshop is limited to 50 individuals and you may only register for one workshop. Registration for the in-person meeting on August 24 does not impact your eligibility to attend a virtual workshop the following week.

The ArchivesSpace Member Forum is open to individuals from ArchivesSpace member institutions only. To register, you must use an institutional email address associated with an ArchivesSpace member institution.  Registrations using personal email addresses and addresses associated with non-member institutions will not be accepted.  This means that those events with limited capacity may fill before you are able to correct your registration.  

Program:


August 24, 2022

9:00am-12:30pm ET

In-person meeting: Commonwealth Room, Third Floor, Sheraton Boston Hotel

Register here (in person meeting only)

The program for our in-person meeting is still developing. We encourage everyone planning to attend to consider submitting a session proposal or lightning round presentation. Submissions are now open and are being reviewed on a rolling basis.  Sessions will not be livestreamed and presenters must be in Boston to present.






August 30, 2022

1:00pm-4:00pm ET (find your local time)

Workshop: Space Management in ArchivesSpace 

Instructor: Nancy Enneking, Getty

Workshop registration is currently full
Registration: https://lyrasis.zoom.us/webinar/register/WN_KkZzPRRkTXGQXWT2gd2DdQ

Registration for this workshop is limited to 50 and attendees may only register for one workshop.  Registration for forum workshops is limited to one workshop per person and individuals must register using their email address affiliated with an ArchivesSpace member organization. See the registration instructions above for more information. 

Prerequisites

This workshop presumes that participants have taken the ArchivesSpace Basics 1 or 2 day workshop or have practical experience with ArchivesSpace sufficient to create records with minimal guidance. It also assumes that all participants have solid knowledge of basic archival descriptive standards and workflows. 

Learning objectives

Upon completing this workshop, you’ll have learned how to use ArchivesSpace to:

  • Create and manage physical containers within a repository.
  • Create and manage physical locations within a repository.
  • Automatically generate the volume measurement of a resource.
  • Track available space within repository storage areas.

August 31, 2022

1:00pm-4:00pm ET (show local time)

Workshop: Using the ArchivesSpace Rights Module

Instructor: Jodi Allison-Bunnell, Montana State University 

Registration: https://lyrasis.zoom.us/webinar/register/WN_o61bM9W7SeudoOwTlbYDmw

Registration for this workshop is limited to 50 and attendees may register for only one workshop.  Registration for forum workshops is limited to one workshop per person and individuals must register using their email address affiliated with an ArchivesSpace member organization. See the registration instructions above for more information. 

Prerequisites

This workshop presumes that participants have taken the ArchivesSpace Basics 1 or 2 day workshop or have practical experience with ArchivesSpace sufficient to create records with minimal guidance. It also assumes that all participants have solid knowledge of Describing Archives: A Content Standard and can create DACS-compliant metadata without instructor guidance. 

Learning objectives

Upon completion of this workshop, you’ll have learned: 
  • The distinction between rights and restrictions and some use cases for each
  • How to create use and access restriction notes
  • How to create rights statements
  • How to create reports related to rights statements
Photography, Recording, & Livestreaming

The in-person meeting on August 24, 2022, will not be livestreamed.

All events will be recorded.  Recordings of all sessions and workshops will be made available on the ArchivesSpace YouTube channel.

Photographs will be taken throughout the forum and may be used for ArchivesSpace outreach and communications. Please let us know if you have any questions or concerns.

Evaluation

Annual Forum Evaluation: 

Code of Conduct

Our Member Forum adheres to the ArchivesSpace Code of Conduct. We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at: https://archivesspace.org/archivesspace-code-of-conduct