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• Location: Tufts University, Breed Memorial Hall (http://conferences.tufts.edu/space-detail/breed-memorial-hall)
• Date: May 3, 2018 (Thursday)
• Time: 9am - 5pm
• Parking: https://tischlibrary.tufts.edu/about-us/maps-and-floorplans/directions-tisch-libraryParking & transportation
• Registration: https://www.eventbrite.com/e/archivesspace-regional-forum-boston-2018-tickets-42955347601
• On-site volunteer signup: https://docs.google.com/spreadsheets/d/1KCtn-iachta4-YD7DTQMuhlg7aG2JVvOi-eppnaNxY8/edit?usp=sharing 

Goals, outcomes, objectives of

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regional forums

• Connecting people in their region (e.g. MARAC)
• Opportunities to hear how others are using ASpace
• Opportunities to learn new skills in using ASpace
• Opportunities to work together
• To meet more people and learn tips and tricks from each other

Program

Morning program

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• Morning snacks/refreshments – sponsorship sponsored by RSPsLYRASIS

11:05  

Time	Topic	Lead	Note	Time allocation
9:00 am - 9:05 08 am	Welcome remarks	Welcome message	Host institution	2-5 from Tufts University Dan Santamaria, Director, Digital Collections & Archives		5-10 minutes
9:05 09 am - 9:15 am	Welcome presentationProgram message	Welcome message from the program team Christine Di Bella	Include updates/news	5- brief10 minutes
9:15 am - 9:45 am	Presentation A	Invited speaker: SIEWG group	Include q&aInvited speaker presentation	Staff Interface enhancement recommendations Lynn Moulton, Boston College Johanna Carll, Harvard University Betsy Baldwin, MIT	Slides Notes	20 minutes for speakers; 10 minutes for questions
9:45 am - 10:15 am	Presentation B	Invited speaker : conversation	Technology, Development, Collaboration, etc Bobbi Fox and Dave Mayo Include q&a , Harvard University	Slides Notes	20 minutes for speakers; 10 minutes for questions
10:15 am - 10:30 am	Break			15 minutes
10:30 am - 11:05 10 am	Lightning rounds	Open submissions, accepted speakers how people are solving their own unique issues can flow into discussion Submission info here: http://archivesspace.org/boston-regional-forum-lightning-round-proposals/	5 min each speaker	45 minutes	Taming a two-headed monster: ArchivesSpace at Harvard / Kate Donovan, Harvard University Expand title Abstract This will be a lightning update on the status of ArchivesSpace in the Harvard Library: using the staff interface while launching the public interface. Customizing the Digital Object Manager Plug-in / Margaret Peachy, Tufts University Expand title Abstract At Tufts we did work to customize the Digital Object Manager (DOM) so that we could use it to batch update metadata on digital object records. I'll talk about how I worked with an in-house developer to customize the plug-in and demo how it functions and fits into our workflows. Road-testing the PUI: How DIY Usability Testing taught us about users’ mental models for online archival research – Part 1 / Eve Neiger, Yale University Road-testing the PUI: How DIY Usability Testing taught us about users’ mental models for online archival research – Part 2 / Tracy MacMath, Yale University Expand title Abstract As part of the ArchivesSpace Public User Interface implementation at Yale University Library, a Usability and Accessibility Workgroup was formed and tasked with assessing the usability and accessibility of the new ArchivesSpace PUI. Set to replace the current Yale Finding Aid Database (YFAD), the PUI presents archival description in a very different way than current static online finding aids. To set priorities and make decisions about visuals, data display, site structure, settings, and other enhancements, our team conducted qualitative facilitated usability tests with users from our target audience. Working with representatives from five user groups – undergraduate students, graduate students, faculty, library staff, and outside researchers - we conducted 16 usability tests between February 1, 2018 and February 16, 2018 in a test instance of the PUI. We also tested the site for compatibility with screen readers and for WCAG 2.0 compliance. Results of the tests were compiled in a report with recommendations that address confusions, road blocks, and frustrations faced by users. As is often the case, usability and accessibility issues overlapped, providing a stronger argument for some key changes. We would like to present our process for usability testing along with a few findings from our report. Ah! ASnake! What do I do? / Dave Mayo, Harvard University Expand title Abstract A short introduction to the ArchivesSnake client library, with examples. ArchivesSnake is a Python library meant to make working with the API simpler and reduce the duplication of effort around scripting the ArchivesSpace API.	Notes Slides Donovan Peachy Neiger & MacMath Mayo	40 minutes (5 min each speaker)
11:10 am - 11:20 am	Lightning round q&a		For all speakers	15 10 minutes
11:20 am - 11:35 30 am	Break			15 10 minutes
11:35 30 am - 12:00 pm / 12:15 pm	Break-out sessions	Could we ask other institutions to lead topics? identify key leaders to lead discussion on different Open discussions on a variety of topics (e.g. technical, description, access; development; community) Collection management enhancements (Kate Bowers) ArchivesSpace Development Sprint Process (Christine Di Bella) Digital Objects (Adrienne Pruitt, Margaret Peachy)	30-45 minutes	Yale ASpace PUI Implementation Process (Eve Neiger, Tracy MacMath, Alicia Detelich) ArchivesSnake (Dave Mayo)		30 minutes
12:00 pm - 1:30 pm	Break for lunch on your own	Host institution can guide? (Atlas/LYRASIS to sponsor refreshments)75-will provide a list of nearby options for lunch.		90 minutes

Afternoon program

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• Afternoon snacks/refreshments – sponsorship sponsored by RSPsAtlas

Time	Topics	Lead	Note	Time allocation
1:30 pm - 4 pm or 4:30 00 pm	Afternoon activity During registration, allow participants to choose which they’re interested – selection based on response	Afternoon program/workshop ArchivesSpace plugins	Activity was chosen through a community poll during registration. Breaks embedded as needed Slides	2.5 -3 hours
4:00 pm - 4:15 pm or 4:30 pm - 4:45 pm	Closing remarks/wrap-up	Program teamClosing remarks from the program Christine Di Bella		5-10 minutes
5:00 pm - ?7:00 pm	Happy hour/mixerBLC Special Collections Community of Interest		Five Horses Tavern - Davis Square	?

Potential topics for afternoon program/workshop

• Plugins
• Digital objects

After forum mixer/reception/happy hour

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• Selection of appetizers – sponsored by Boston Library Consortium
• Five Horses Tavern - Davis Square
  • Five Horses Tavern is conveniently located in Davis Square, walking distance of Tufts University. They serve modern American comfort food, incorporating locally sourced ingredients, with many vegetarian, vegan and gluten free options. Their bar also offers a wide variety of craft beers from around the world, boasting 37 draft beers, 120 bottles, signature cocktails and a thoughtfully selected wine list.
• Transportation options:
  • Campus Shuttle from Breed Memorial Hall. Walk to Carmichael Hall for shuttle stop – (0.1 mile; 4 minute walk) – shuttle loops around campus
    • Campus Shuttle route
  • Bus options from Breed Memorial Hall (94 Davis or 96 Harvard)
  • Walking directions from Breed Memorial Hall (1.2 miles; 25 minute walk)
  • Driving directions from Breed Memorial Hall (8 minute drive; street parking available)
• Open to everyone.

Evaluation

Thank you for attending the Boston Regional Forum. Please take a moment to provide your feedback and help us improve our future programs by submitting this survey:  https://www.surveymonkey.com/r/YWPN6NL

Notes

Notes from the morning presentation are in this google drive folder. Special thanks to Anne Marie Lyons (Training and Library Solutions Consultant, Atlas Systems) for sharing these notes!

Photos

Do you have photos from the forum you'd like to share? Please upload them to this shared google drive folder: https://tinyurl.com/y88sgpa4