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Status | Topic | Question | Answer or Link | Relevant sub group |
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General | Where can I find and/or submit user-created scripts/plugins? | Currently being discussed on listserv | ||
General | Where can I find a list of institutions who are live with ArchivesSpace? | Christine's answer | ||
General | How can ArchivesSpace be integrated with other applications? | |||
General | Where does ArchivesSpace fit into the archival workflow? |
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General | Can I edit the ArchivesSpace wiki? | Christine's message on requesting JIRA accounts | ||
System | What ports do different ArchivesSpace components run on? | Inspired by this question | ||
System | How do I backup ArchivesSpace? | GitHub docu | ||
System | How big does a production MySQL database tend to be? | List question | ||
System | What authentication methods can be used with ArchivesSpace? |
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System | How do I install ArchivesSpace on a Windows/MySQL server? | Good step by step instructions provided by user | ||
Functionality | What defines a repository? | Inspired by this discussion (subjects and agents are shared across repositories, as well as user defined labels possibly) | ||
Functionality | What is the difference between an archival object and an instance? | Based on discussion here | ||
Functionality | What is the role of the digital object module in an institution's archival workflow? | Good listserv answer | ||
Functionality | What is the role of digital object components? | Brad's answer | ||
API | How do I use cURL to interact with the API? | |||
API | How do I use the API to manipulate data for public display? | |||
API | How do I run an advanced search using the API? | Answer | ||
API | How can I batch associate digital objects with archival objects? | Examples in thread | ||
Customization | How do I set default values for accession and resource records? | Good writeup by Brad | ||
Customization | How do I set permissions per repository/group? | Discussion here | ||
Need assistance, is there any official documentation for setting up subdomains? | Customization | How do I customize the ArchivesSpace public and staff interface URLs? | Default Setup By default, ArchivesSpace is set up to access the public application on port 8081 and the staff application on port 8080. E.g.,
Subdomains You can opt to run each application on separate subdomains. E.g.,
Under a Prefix This document describes a simple approach for those wishing to deviate from the recommended practive of running each user-facing ArchivesSpace application on its own subdomain, and instead serve each application under a prefix. E.g.,
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Customization | How do I set a default repository? | Asked here, no answer (I feel like I used to see this question a lot) | ||
User Documentation | Customization | Can I restrict the visibility of agent contact information based on staff permission level? (user oriented?) | Asked here, no answer | |
Ready | Customization | How do I set up Google Analytics to work with ArchivesSpace? | Chris's answer
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Customization | Can I run ArchivesSpace using the default database? | Should not be used for production (from official documentation):
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Customization | How do I change the look and feel of ArchivesSpace (e.g., adding my institution's logo)? | |||
Customization | How do I add user defined fields? | |||
Customization | config.rb overview | |||
Customization | How can I change tooltips? | Brief answer | ||
Candidate for labs/community repo? | Importing/exporting | How do I customize exports? | The blog post references a GitHub repo that's example of to customize the EAD exporter. Would be nice if the how to add as a plugin info from the blog post was in the repo's readme. | Candidate for labs/community repo? |
Importing/exporting | How do I import Word EAD files? | Tool developed by UVA (not public though) The application mentioned in the post is at https://github.com/uvalib/transmog Not sure how AS-specific it is, but certainly is a fellow traveler. | Integrations? Labs/community? (Pretty instituion-specific) | |
User Documentation | Importing/exporting | How do I import CSV accession records? | Asked on listserv, no answer. Covered by user documentation: https://docs.archivesspace.org/Default.htm#ImportCSV.htm | |
Candidate for labs/community repo? | Importing/exporting | How do I batch create digital objects? | The user documentation covers importing Digital Objects via CSV and using RDE templates. The script referenced on the listserv provides an example of using the API to batch create digital objects and linking them as an instance of an existing archival object. | Candidate for labs/community repo? |
User Documentation / Out of Scope | Importing/exporting | How do I convert MARC records to EAD for importing into ArchivesSpace? | AS (and the user documentation) already covers importing MARCXML, so I wonder if this is worth including? | Possible candidate for labs/comnunity repo if relevant |
Importing/exporting | Can I customize the PDF output? | Some pointers on a newer thread. Answer would basically be a pointer to the stylesheet used to generate the PDF. | Candidate for labs/community repo by creating an example modification? | |
Out of scope? | Importing/exporting | How do I map EAD to MODS? | Stylesheet provided on listserv Original question was about mapping EAD to MODs for ingesting AS data into Islandora. | Integrations? |
Out of scope | Importing/exporting | Why do container IDs change on every export? | Couldn't find follow-ups to this, which suggests that this isn't a problem or a question asked frequently. Also wondering if 1.5 makes this less of an issue. | |
Importing/exporting | How do I set EAD elements to always be published (unless they have an internal audience) when importing EAD files? | The listserv response, plus the same resources on the customizing export question contain examples (the Yale code says "exporter" there's a converter example there too: https://github.com/archivesspace/yale-ead-exporter/blob/master/backend/model/yale_ead_converter.rb) | Candidate for labs/community repo? | |
Importing/exporting | Can I include the public interface URL for a record in its exported EAD? | Potentially the same set of examples of ead converter plugins could provide a starting point, depending on whether or not the public UI URL is derivable from the resource data. | Public interface group? | |
Out of scope | Importing/exporting | Why am I getting an "invalid byte sequence" error when importing a CSV file? | May be caused by importing a CSV that was created through MS Excel, use Google Sheets instead (listserv discussion) Seems more like a general why does Excel generate crappy CSV question. Not esp unique to AS. | |
Out of scope | Importing/exporting | How can I make the EAD XML output prettier? | Suggestions in listserv thread Seems more like a general how to format XML question. Not esp unique to AS. | |
Migration | Why do I have duplicate records after migrating? | Need to rebuild index | ||
Reports | How do I enable Jasper reports? | Listserv answer | ||
Reports | How can I edit the SQL for a Jasper report? | Listserv answer | ||
Upgrading | General question about where to find/discuss functionality changes after upgrade? | Based on long discussion here | ||
Upgrading | Can I skip versions when upgrading? | |||
Indexing | When should I reset the index? |
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Ready | Indexing | How do I reset the index? | Delete the following directories and restart ArchivesSpace:
data/solr_index is the actual index, so if you delete that nothing will be searchable until the index is rebuilt. data/indexer_state is how the indexer keeps track of what it has and hasn’t indexed. Deleting that will effectively make the indexer believe nothing is indexed and force it to be rebuilt. | |
Indexing | Why is the Solr indexer constantly rebuilding the index/running in a loop? | Chris's answer (when a record has a circular parent/child relationship) | ||
Need assistance | Bugs | Current top bugs? | Bug Wranglers | |
Paraphrased from 2015 listserv, check answer for accuracy | Bugs | How do I report a bug? | You can submit possible bugs by using the "Send Feedback" button at the bottom of your ArchivesSpace instance (or the one at sandbox.archivesspace.org). When you submit a ticket, please indicate:
Include screenshots or logs whenever possible. | Bug Wranglers |
Error Messages | What does the "translation missing: en.enumerations" error mean? | Listserv question |
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