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titleArchivesSpace 5th Annual Member Forum

ArchivesSpace will be holding its fifth annual Member Forum on August 2, 2019 at the Thompson Conference Center at ArchivesSpace member institution, University of Texas - Austin.  Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.

If you have any questions or other suggestions, please feel free to email Jessica Crouch at jessica.crouch@lyrasis.org


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titlePhotography, Recording, & Livestreaming

Photographs will be taken throughout the forum and may be used for ArchivesSpace outreach and communications. Please let us know if you have any questions or concerns.

Recording of sessions in rooms TCC 2.102, 2.120 and 2.122 is generously provided by Atlas Systems.  
These recording will be made available after the annual forum.  

Please note, all activities in room TCC 3.122 and the workshops will not be recorded.



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titleDetails

Date:  (Friday)

Time: 9am - 4:30pm

Location: Thompson Conference Center, University of Texas - Austin

Registration: https://www.eventbrite.com/e/archivesspace-5th-annual-member-forum-tickets-63485681382

On-site volunteer signup: 

Evaluation: 


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titleDirections & maps

Map of UT Austin Campus

Parking Options

Thompson Conference Center Floor Plan

Public Transportation routes between SAA Conference Hotel and Thompson Conference Center



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titleConnecting to WiFi

We encourage tweets and chatter using our suggested hashtag: #aspace2019


Schedule:

This schedule is a draft and subject to change.  

Please check back periodically as the planning group finalizes the schedule.  

Submissions are still open for presentations and topic proposals.

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titleMorning program

Activities occurring in conjunction.

Time

Presentations- Room: TCC 2.102

8:30 am - 9:00 amCheck-in and morning refreshments
9:00 am - 9:05 amWelcome and Code of Conduct / Jessica Crouch, ArchivesSpace
9:05 am - 9:15 am

Welcome message from Program Team / Christine Di Bella, ArchivesSpace

9:15 am - 10:30 am

Plenary:

A selection of lightning round presentations from community members, highlighting the work they've done at their individual institutions 

10:30 am - 10:45 amBREAK
Time

Demonstrations - Room: TCC 2.120

Informational - Room TCC 2.122"Birds of a Feather" Moderated Conversations - Room TCC 3.122
10:45 am - 11:20 am

Demonstration A:

Human Readable URLS


Presenter:

An update on the LYRASIS/Duraspace Merger and what that means for ArchivesSpace.






11:20 am - 11:30 am

BREAK

11:30 am - 12:00 pm

Demonstration B:

Assessments


Presenter: Christine Di Bella

Resource Overview:

A brief overview of where members can locate documentation created by the ArchivesSpace team and the community, plus where to turn when you just can't find the answer.  

Presenter: Jessica Crouch




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titleLunch


TimeLunch- Room: TCC 2.102
12:00 pm - 1:00 pm

Lunch is generously sponsored by LYRASIS. 



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titleAfternoon program

Activities occurring in conjunction.

TimeDiscussion Sessions - Room: TCC 2.120Workshop- Room: TCC 2.122 Workshop - Room: TCC 3.122
1:00 pm -  3:45 pm

ArchivesSpace has made great progress since Archon and Archivist Toolkit announced their intent to merge in Austin 10 years ago.  This series of moderated discussion will explore areas of continued growth for ArchivesSpace. 


Technical and User Documentation Conversation

1:00 pm -1:50 pm

Join members of the technical documentation and user documentation sub-teams to discuss the current documentation for ArchivesSpace and ways to get involved to create, disseminate or use this documentation.  Those creating their own "in-house" user documentation are encouraged to attend and share their experience.  


Language Support in ArchivesSpace

2:00 pm - 2:45 pm

Thanks to the contribution of community members, ArchivesSpace has rudimentary language support for French, Spanish and even Japanese! In this session, we will discuss what that means and identify potential stakeholders for larger development and support of multi-lingual support in the application.


Integrations with ArchivesSpace

3:00 pm - 3:45 pm

As ArchivesSpace is adopted by more and varying institutions across the globe, we are finding the need to integrate with lots of applications.  Join us for this discussion to offer advice or comment if you've integrated ArchivesSpace with another tool or to make a suggestion if you're exploring an integration with ArchivesSpace for the future.  







Workshop: Intro to the API using ArchivesSnake

Please note: There are 20 seats available for this workshop. You may guarantee your spot through registration. 








Instructor:

  • Greg Wiedeman, University of Albany


Workshop A: Controlling Data in ArchivesSpace


Please note: There are 20 seats available for this workshop. You may guarantee your spot through registration.


About this workshop: The learning objectives for this workshop includes:

  • Working with agent and subject records
  • Working with controlled values list
  • Setting up default templates and note order
  • Record and manage physical locations and containers within a repository



Instructor:

  • Miloche Kottman, University of Kansas Libraries
3:45 pm - 4:00 pm

BREAK

4:00 pm - 4:30 pm

Closing Remarks


Reception:

Join ArchivesSpace and Archive-It at a joint reception immediately following our member meeting at the AT&T Education and Conference Center, also on the University of Texas - Austin campus.


Code of Conduct:

This forum adheres to Code4Lib’s CodeofConduct4Lib. We seek to provide a welcoming, fun, and safe community and conference experience for everyone. (The full text of the code of conduct is available at: http://bit.ly/coc4lib)


Working group members:

  • Kevin Clair (University of Denver)
  • Miranda Mims (University of Rochester)
  • Anna Reznik (Texas State Library and Archives Commission)
  • Rebecca Romanchuk (Texas State Library and Archives Commission)
  • Olivia Solis (University of Texas - Austin)
  • Kelly Spring (Unlicensed) (East Carolina University)
  • David Zapeda (University of Texas - Austin)
  • Jessica Crouch (ArchivesSpace)