The Member Match Program is an initiative created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator, to engage the ArchivesSpace membership community. The Program is intended to be a resource and venue for peer to peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The Program will also offer the opportunity for participants to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community.
Mission
The Member Match Program engages the ArchivesSpace member community as a resource and venue for peer-to-peer support, comradery, and advice for all things ArchivesSpace, Archives, and beyond.
Eligibility
Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace member match program. If you are unsure of your organization’s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome@lyrasis.org.
Responsibilities of Member Match Participants
The majority of communication between participants will take place virtually with no expectation of in-person meetings unless they would like to do so due to being in close distance and/or attending the same conference.
Matches will conduct an initial meeting to lay the groundwork for the relationship going forward within 4 weeks of their match notification from the ArchivesSpace Member Engagement Sub-team.
Matches will determine a workable meeting schedule with their match, e.g. every month, every three months, as needed
Matches will encourage each other to actively participate in ArchivesSpace member activities, e.g. webinars, posting to the listserv, serving on committees
Matches will provide feedback and guidance regarding strategies, workflows, troubleshooting and other software-related topics.
Matches are willing to be transparent and open in communication, trustworthy, and confidential when necessary.
Matches agree to follow the ArchivesSpace Code of Conduct during meetings and activities.
Matches agree to notify the Member Engagement sub-team, as soon as known, if there are problems and/or if they need to leave the program.
Matches should try to attend as many scheduled Member Match events as possible to network with colleagues in their Member Match cohort
Responsibilities of the ArchivesSpace Member Engagement Sub-team
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To Apply
There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En.
Applications should be submitted by DATE.
All applications will be evaluated by the ArchivesSpace Member Engagement sub-team and we expect to select and notify the cohort of member match partners by DATE.
Matches will be made by reviewing application answers and weighting those answers in the following order:
Optional identity preferences
Interests (both ArchivesSpace and non-ArchivesSpace related)
Modules of the ArchivesSpace application that the applicant is or is not familiar with, including technical expertise
The hosting environment of the member’s ArchivesSpace Implementation
The applicant’s institution’s size, location and described work environment
Corresponding answers to all other questions
To Learn More
The ArchivesSpace Member Engagement Sub-team will be offering an informational webinar on March 10th at 2pm ET. To register for this webinar, visit https://lyrasis.zoom.us/webinar/register/WN_ZqjF2XKXTaqBFQbeITClHA.
This discussion will be recorded and a copy of the recording will be made available here.
ArchivesSpace Member Engagement Sub-team
Kate Blalack, American Song Archive
Regina Carra, American Folk Art Museum
Bailey Hoffner, University of Oklahoma
Ashley Knox, University of North Carolina Wilmington
Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair
Jessica Crouch, ArchivesSpace Community Engagement Coordinator