Date
Attendees
- Gordon Daines
- Carolyn Runyon
- Nancy Enneking
- Linda Hocking
- Miloche Kottman
- Robert Lay (Unlicensed)
- Jason Loeffler (Unlicensed)
- Susan Luftschein
- Shannon Morelli (Unlicensed)
- Julie Patton (Unlicensed)
- Former user (Deleted)
- Daniel Weddington (Unlicensed)
- Chad Conrady (Unlicensed)
- Lynda Kachurek (Unlicensed)
- Sally Vermaaten (Unlicensed)
- BradleyW (Unlicensed)
Alston Cobourn
- Brenda Burk
Goals
Discussion items
Time | Item | Who | Notes |
---|---|---|---|
Welcome to the new User Advisory Council Members | Gordon Daines | ||
ArchivesSpace program update | BradleyW (Unlicensed) | ||
Subteam reports | |||
Documentation | Linda Hocking | ||
Reports | Nancy Enneking | ||
Feature Prioritization and Testing | Julie Patton (Unlicensed) | ||
Help Desk | Gordon Daines | ||
Discussion: Are there other subteams that are needed? | Gordon Daines BradleyW (Unlicensed) |
Minutes
- Welcome to the new User Advisory Council Members
- Gordon Daines opened the meeting by taking roll, and asked members of the UAC to introduce themselves by stating their institutional affliction and role of the Council.
- Gordon Daines welcome new members to the UAC, and stated that the group is now 15 members strong, bringing the membership up to the full authorized number.
- ArchivesSpace program update
- Brad Westbrook and Angela Spinazze informed the UAC of the following:
- ArchivesSpace membership is up to 250
- The design team is working on wireframes, specifically targeting user interface and user interaction enhancements with a goal of making wireframes available for test in the coming week. At that time the design team will invite comments from the UAC.
- Gordon Daines inquired about Nathan Stevens' contract ending at the end of September 2015 and Brad Westbrook replied that the end date is a little up in the air.
- Brad Westbrook noted that the ArchivesSpace developers are working on the following:
- Archon migration tool
- Yale container plug-in
- Arbitrary component re-ordering bug
- Brad Westbrook also notes that the bug related to issues rendering large multi-part objects appears to be fixed.
- Brad Westbrook report 2 recent workshop: 1 held at Stanford University and the other at Harvard University.
- Brad Westbrook also reported the following updates from the SAA annual meeting:
- A successful vendor table
- Met with members of the University of Michigan's Bentley Historical Library to discuss the ArchivesSpace-Archivematica-DSpace Workflow Integration project.
- Attended an ArchivesSpace board meeting where the migration survey was discussed.
- Concluded SAA with the 1st ArchivesSpace Members Forum, which was successful and looks forward to subsequent fora.
- Gordon Daines asked if the next release of ArchivesSpace was on target and Brad Westbrook replied that the development team will no release the next version until the component re-ordering bug is addressed.
- Brad Westbrook and Angela Spinazze informed the UAC of the following:
- Subteam reports
- Documentation
- Linda Hocking welcomed 3 new members to the subteam.
- Linda Hocking noted that the sub team is working on 2 additional glossary pages to crosswalk terms from AT and Archon to ASpace nomenclature.
- Linda Hocking asked the UAC to share ideas for documentation, specifically use cases and Brad Westbrook suggest posting that question to the listserv with some examples of use cases.
- Reports
- Nancy Enneking welcomed 3 new members to the subteam.
- Nancy Enneking reported that the group is developing criteria for new reports and suggested a need to improve tabular data outputs for existing reports.
- Nancy Enneking noted discussion by the group about designing parameters for existing and new reports and how best to support a reports module.
- Feature Prioritization
- Julie Patton reported that the group is analyzing member voting results for feature prioritization and working with the development team to rank them by difficulty of implementation.
- Help Desk
- Gordon Daines provided a brief history of the UAC teams and noted that the Help Desk report will dovetail into the forthcoming agenda item about re-organizing adding and removing subteams.
- Gordon Daines stated that a majority of held desk questions require a great deal of technical expertise to answer, requiring the developers to step in and answer questions. He questioned the efficacy of a Help Desk subteam and suggest that the burden of answer questions fall collectively to members of the UAC and TAC.
- Brad Westbrook stated that UAC members should answer questions posted to the listservs in order to cultivate community-driven help.
- Brad Westbrook brought up the idea of a knowledgeable to supplement or re-package the existing documentation, and another member suggested making the documentation site full text searchable.
- It was also suggested that video be added to documentation, and that webinar be designed to teach users ArchivesSpace.
- Gordon Daines concluded this discussion by suggesting the UAC sunset the Help Desk subgroup and reminded members to monitor the listservs.
- Brad Westbrook said that he and Gordon Daines may prompt appropriate members to answer specific questions posted on the listservs.
- Documentation
- Are there other subteams that are needed?
- Gordon Daines suggest a video development subteam to organize video tutorials for ArchivesSpace.
- Brad Westbrook clarified that videos of 3-5 minute screencasts are under way, specifically that guidelines for formats, length, and a few topics have been developed.
- Linda Hocking suggested asking the community to add video content.
- Gordon Daines asked UAC members to send Brad and Gordon and email stating interesting in being involved with the video subteam.
- Gordon Daines concluded the discussion by stating that the current subteam structure is not permanent, and another member suggested that a dedicated subteam for the user interface might be useful in the future.
- The meeting was adjourned at 2:51 EDT.