2015-09-11 agenda and notes

Date

11 Sep 2015

Attendees

Goals

Discussion items

Time	Item	Who	Notes
Welcome to the new User Advisory Council Members		Gordon Daines
ArchivesSpace program update		BradleyW (Unlicensed)
Subteam reports
Documentation		Linda Hocking
Reports		Nancy Enneking
Feature Prioritization and Testing		Julie Patton (Unlicensed)
Help Desk		Gordon Daines
Discussion: Are there other subteams that are needed?		Gordon Daines BradleyW (Unlicensed)

Minutes

Welcome to the new User Advisory Council Members
- Gordon Daines opened the meeting by taking roll, and asked members of the UAC to introduce themselves by stating their institutional affliction and role of the Council.
- Gordon Daines welcome new members to the UAC, and stated that the group is now 15 members strong, bringing the membership up to the full authorized number.
ArchivesSpace program update
- Brad Westbrook and Angela Spinazze informed the UAC of the following:
  - ArchivesSpace membership is up to 250
  - The design team is working on wireframes, specifically targeting user interface and user interaction enhancements with a goal of making wireframes available for test in the coming week. At that time the design team will invite comments from the UAC.
  - Gordon Daines inquired about Nathan Stevens' contract ending at the end of September 2015 and Brad Westbrook replied that the end date is a little up in the air.
  - Brad Westbrook noted that the ArchivesSpace developers are working on the following:
    - Archon migration tool
    - Yale container plug-in
    - Arbitrary component re-ordering bug
  - Brad Westbrook also notes that the bug related to issues rendering large multi-part objects appears to be fixed.
  - Brad Westbrook report 2 recent workshop: 1 held at Stanford University and the other at Harvard University.
  - Brad Westbrook also reported the following updates from the SAA annual meeting:
    - A successful vendor table
    - Met with members of the University of Michigan's Bentley Historical Library to discuss the ArchivesSpace-Archivematica-DSpace Workflow Integration project.
    - Attended an ArchivesSpace board meeting where the migration survey was discussed.
    - Concluded SAA with the 1st ArchivesSpace Members Forum, which was successful and looks forward to subsequent fora.
  - Gordon Daines asked if the next release of ArchivesSpace was on target and Brad Westbrook replied that the development team will no release the next version until the component re-ordering bug is addressed.
Subteam reports
- Documentation
  - Linda Hocking welcomed 3 new members to the subteam.
  - Linda Hocking noted that the sub team is working on 2 additional glossary pages to crosswalk terms from AT and Archon to ASpace nomenclature.
  - Linda Hocking asked the UAC to share ideas for documentation, specifically use cases and Brad Westbrook suggest posting that question to the listserv with some examples of use cases.
- Reports
  - Nancy Enneking welcomed 3 new members to the subteam.
  - Nancy Enneking reported that the group is developing criteria for new reports and suggested a need to improve tabular data outputs for existing reports.
  - Nancy Enneking noted discussion by the group about designing parameters for existing and new reports and how best to support a reports module.
- Feature Prioritization
  - Julie Patton reported that the group is analyzing member voting results for feature prioritization and working with the development team to rank them by difficulty of implementation.
- Help Desk
  - Gordon Daines provided a brief history of the UAC teams and noted that the Help Desk report will dovetail into the forthcoming agenda item about re-organizing adding and removing subteams.
  - Gordon Daines stated that a majority of held desk questions require a great deal of technical expertise to answer, requiring the developers to step in and answer questions. He questioned the efficacy of a Help Desk subteam and suggest that the burden of answer questions fall collectively to members of the UAC and TAC.
  - Brad Westbrook stated that UAC members should answer questions posted to the listservs in order to cultivate community-driven help.
  - Brad Westbrook brought up the idea of a knowledgeable to supplement or re-package the existing documentation, and another member suggested making the documentation site full text searchable.
  - It was also suggested that video be added to documentation, and that webinar be designed to teach users ArchivesSpace.
  - Gordon Daines concluded this discussion by suggesting the UAC sunset the Help Desk subgroup and reminded members to monitor the listservs.
  - Brad Westbrook said that he and Gordon Daines may prompt appropriate members to answer specific questions posted on the listservs.
Are there other subteams that are needed?
- Gordon Daines suggest a video development subteam to organize video tutorials for ArchivesSpace.
- Brad Westbrook clarified that videos of 3-5 minute screencasts are under way, specifically that guidelines for formats, length, and a few topics have been developed.
- Linda Hocking suggested asking the community to add video content.
- Gordon Daines asked UAC members to send Brad and Gordon and email stating interesting in being involved with the video subteam.
- Gordon Daines concluded the discussion by stating that the current subteam structure is not permanent, and another member suggested that a dedicated subteam for the user interface might be useful in the future.
Brad Westbrook asked if it was possible to establish a regular meeting time and Gordon Daines agreed to create a Doodle poll to try to establish such a time.
Gordon Daines welcomed all of the new members again.
The meeting was adjourned at 2:51 EDT.

Action items

Email Brad Westbrook and Gordon Daines if you are interested in joining the video subteam.