Attendance: TAC and UAC members should attend council meetings whenever possible. When they can’t make it to a meeting, they are expected to give notice to a council leader and participate asynchronously, e.g., by reporting updates before the meeting or responding to questions posed during the meeting. If something changes and they won’t be able to participate in the council at all, they are expected to let one of the leaders know so that they can plan accordingly.
Participation: We want to hear everybody’s voice! Ask questions, voice opinions, and be a resource to your fellow council members. Don’t worry about saying the wrong thing, you’re here to help move discussions along.
Reflection and continuity: At the end of each term, each council as well as its component sub-teams and working groups takes time to reflect on and celebrate its accomplishments as well as think about things it could have done better. Future iterations of the council attempt to learn from those reflections and make any necessary positive changes.
Sub-Teams and Ad Hoc Working Groups: Every council member should participate in at least one sub-team or ad hoc working group. That means they should show up to meetings or participate in some other way. Generally 2-4 hours per week of workload is expected.
Positive affirmation: We’re here to support one another! When you hear about someone doing something you like, let them know.
Abide by our Community Agreements: In the spirit of participation and positive affirmation, abide by our Community Agreements (listed below).
Sub-Teams and Ad Hoc Working Groups
At the beginning of each term:
review the previous term's retrospective;
view your mission (and update as needed); and
create a work plan.
During each term:
maintain your wiki space;
submit brief quarterly updates (1-2 paragraphs or bullet points) to the Chair when asked; and
look for opportunities to serve and engage the wider ArchivesSpace community.
At the end of each term:
do a retrospective (what went well, what you could have done better, etc.).
Leave Policies
Life happens! This work is hard! And most importantly, we are a community!
If you find you need to take a short leave, either planned or unplanned, please feel free to do so. Your spot on Councils will be reserved while you are away, with no expectations that you make up work upon your return. The only factor for short leave requests is that you give your Subteam Lead as much notice as you can, so that they can plan for your departure and reassign work as needed. Please also be back in touch in a timely way after you leave is over. Otherwise, notice is all that is requested. You need not share details of your leave unless you want to.
However, if you find that you will be on extended leave, or that you can no longer meet the requirements of serving on Councils, please consider stepping down so that your spot may be made available in the next recruitment cycle. We are not making a strict distinction between “short” and “extended” so that you do not feel confined to a certain time period; this is a judgement call made by you on whether you feel you can sustain your committment to ArchivesSpace through this period and beyond. If you feel you cannot, please communicate that to you subteam lead. No details are necessary unless you choose to share them.
Be well.
Community Agreements
These are borrowed from Aorta’s Anti-Oppressive Facilitation for Democratic Process Community Agreements.
ONE DIVA, ONE MIC
NO ONE KNOWS EVERYTHING; TOGETHER WE KNOW A LOT
MOVE UP, MOVE UP
WE CAN’T BE ARTICULATE ALL THE TIME
BE AWARE OF TIME
EMBRACE CURIOSITY
ACKNOWLEDGE THE DIFFERENCE BETWEEN INTENT AND IMPACT