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Thanks to you, our Members, we are hosting our very first Member Meeting!

More information coming soon!

When?   August 22, 2015

Where? Cleveland Public Library

This will be an opportunity for Members to share and learn from each other, the Governance Board, and the program staff on a range of topics. Thanks to our hosts at the Cleveland Public Library for their generosity in providing us with meeting space in the main library.

 

Program Committee

Thanks to everyone who volunteered to develop the program. 

  • Ben Blake, University of Baltimore
  • Lynda Kachurek, University of Richmond
  • Lea Osborne, New York Public Library
  • Melissa Wisner, Yale University
  • Christine Di Bella, ArchivesSpace

Logistical support: Kenna Juliani, LYRASIS

 

Tentative Schedule

1:00-1:45 p.m. Welcome remarks and ArchivesSpace Governance Board/Program Staff update

1:45-3:15 p.m. Plenary session on writing an ArchivesSpace implementation plan

Description: Implementing ArchivesSpace as your archives management system requires more than hitting the "migrate" button. This session will provide a comprehensive framework for institutions of all types and sizes to write their own ArchivesSpace implementation plans, no matter the resources available to them. This highly-interactive session includes guidance from metadata specialists, IT professionals, systems archivists and processing archivists, and will address the technological, political, training, and resource allocation needs that should be addressed before adopting ArchivesSpace. Those who have already implemented ArchivesSpace in their own institutions will be encouraged to share their insights and lessons learned as well.

Confirmed speakers represent Rockefeller Archive Center, LYRASIS (speaking about preparing institutions of many sizes and types for hosted implementations), and Yale University. (This session will be recorded.)

3:15-3:30 p.m. Break

3:30-4:30 p.m. Parallel breakout sessions.

  • Integrations with other systems, including Islandora, Archivematica, Aeon, Hydra, and/or ArcLight
  • Using the ArchivesSpace API
  • Implementing ArchivesSpace in a one- or two-person shop (or other small institution)
  • Developing training and documentation for ArchivesSpace for different types of staff
  • Using ArchivesSpace in reference/public services
  • Migrating from other systems, including but not limited to Archivists' Toolkit and Archon
  • Pop-ups: we're holding up to two slots open for additional topics*

4:30-5:00 p.m. Reconvene as a group for reporting out from breakouts and final remarks

5:00-5:45 p.m. Casual reception

 

* Send us your ideas or comment here on the wiki! Contact Christine for an account. Ideas so far include customizing ArchivesSpace websites, building an assessment module, working with reports, and more. Let us know what you want to talk and hear about!

Registration

Online registration is via Eventbrite at https://www.eventbrite.com/e/archivesspace-member-meeting-registration-16770198114. This free event is open to all staff of ArchivesSpace member institutions.

 

Call for Facilitators and Speakers

The Program Committee is seeking suggestions and volunteers to facilitate and speak at the breakout sessions during the second half of the program. Like the ArchivesSpace community itself, these sessions are going to be very participant-driven and your participation is crucial.

Here’s what we’re looking for:

Facilitators: Breakout session facilitators will lead discussions, help keep discussions on track and make sure every session attendee who wants to be heard is. When there are speakers for the session, the facilitator will touch base with them ahead of time about their presentations and ensure that they speak within their allotted amount of time on the day. A Program Committee member or ArchivesSpace team member will take care of the logistics for the session (room, AV, etc.); the facilitator will be in charge of shaping the content and experience for the participants.

Speakers: Have you been working on something related to one of the proposed topics that you’d love to share with your colleagues? Are you working on something on a topic not already proposed that you’d like to share? Speakers will give short, informal presentations of planned work or work in progress and also set the table for wider discussions. For most of the topics, we envision these being lightning-type talks (i.e. 5-7 minutes), but presentations could be longer depending on what’s needed to explain your work and how many other speakers volunteer for a particular session.

Please send your ideas or volunteer yourself by emailing Christine, or get a discussion going on the Users Group listserv or the wiki. Please indicate the topic and what you (or the person you’re volunteering) can offer towards it. We’ll aim to notify everyone by mid-July so that all facilitators and speakers will have plenty of time to prepare before the meeting.

 

Questions, Comments, Ideas?

Please contact Christine at christine.dibella@lyrasis.org if you have any questions or would like to make a suggestion. You can also contact Christine to get a wiki account if you'd like to start a discussion on this page.

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