Yearly Timeline

May, June, July, depending

New members get appointed by AS Governance Board. [and then what?]

Send out welcome email to new members and hold an orientation call (see Onboarding new members). [email template? past email sample?]

[seems like there's more to this first three months?]

Incoming Chair (or the Vice Chair if they are about to become Chair)

June, July, or August, depending on interest

Appoint new Vice Chair

• Ask Program Manager to give Vice Chair access to maintain Awesome ArchivesSpace GitHub repo.

Assign sub-team members

Assign sub-team leaders

Form ad hoc working groups

Schedule monthly TAC meetings for new term (via Doodle poll).

Update TAC wiki space:

• update the current TAC roster
• preserve prevous FY TAC roster by adding it to Past TAC Rosters DELETE [revisit due to wiki re-org]
• move last term's wiki pages to TAC Historical Files DELETE [revisit due to wiki re-org]
• create new term's wiki pages (meeting notes, sub-teams, and ad hoc working groups)

Update TAC Google Drive folder permissions:

• remove outgoing TAC members from access [more info needed: who, where, info page?]
  
• add incoming TAC members to have access [more info needed: who, where, info page?]
  

Incoming Chair, in coordination with ex-Chair

July or August

Prompt subteam leads on getting started

• Work isn’t really expected until September, but early meetings for scheduling and orientation are encouraged

TAC Kick-off meeting:

• Can be a joint TAC/UAC Council kick-off meeting
• Review sub-teams and ad hoc working groups

Send out sub-team survey of interest (via GoogleForm). Might be joint survey with UAC.

TAC Chair, UAC Chair

August

Prompt subteam leaders to contribute to Quarterly Report.

Submit TAC Quarterly Report.

TAC Chair

September

Assign sub-team members.

Assign sub-team leaders:

• Follow-up and ask for volunteers if no one initially expresses interest

Form ad hoc working groups.

TAC Chair and Vice Chair

November

Prompt subteam leaders to contribute to Quarterly Report.

Submit TAC Quarterly Report. 

TAC Chair

January

Consider holding a joint TAC/UAC meeting.

TAC Chair, Vice Chair; UAC Chair, Vice Chair

January

Chair of ASpace Nominating Committee asks about number of new members needed for TAC for next fiscal year [be sure that this is on that timeline]:

• Email all TAC members who are eligible for renewal and ask if they would like to [how does the chair know this?]
  
• Email all TAC members not eligible for renewal and let them know they will rotate off

TAC Chair

January/February

Mid-year check-in on sub-team work plans during monthly meeting:

• Ask if scopes need to be adjusted.

Consider moving to bimonthly TAC meetings for remainder of fiscal year.

March

Prompt subteam leaders to contribute to Quarterly Report.

Submit TAC Quarterly Report.

TAC Chair

May

Prompt subteam leaders to contribute to Quarterly Report.

Submit TAC Quarterly Report.

Introduce retrospective in all group meeting and ask all sub-teams to complete.

Ask for Vice Chair volunteers/interest:

• Follow-up with individuals if no one volunteers

TAC Chair, TAC Vice Chair

June

TAC Retrospective meeting:

• Start doing, stop doing, keep doing
• Ask for ad hoc working group recommendations for the upcoming fiscal year

Confirm and announce new Vice Chair.

Review TAC Administrative Info DELETE and Responsibilities and Expectations and this page make updates and edits as need to keep info current. [revisit due to wiki re-org]