Time: 12PM EST
Roster: http://archivesspace.org/technicaladvisory
Dial-in number: 888-354-0094
Access code: 731627
Notes
Moderator: Sibyl Schaefer (chair pro tem)
Notetaker: Mike Giarlo
Agenda
Roll Call
Program updates (Brad)
Number of members growing to 148, beyond quota
1.09 release, snafu, bottleneck cause for migration due to data model tweaks in the last sprint
Fixed by Nathan and Chris.
Nathan: no feedback from the new tool for migration yet.
New TAC member nominations - clarification of how these new members are to be integrated into current set-up?
6 new members joining, 7 nominations
SS: Could we be on one subgroup versus two, is this a possibility
BW: We could either sprinkle in to existing groups or reconfigure the groups completely.
SS: Is adding all 7 a possibility?
BW: Yes, this is possible.
NH: We should have the new nominees indicate what subgroups they would want to work on.
SS: Email Sibyl regarding which groups current members want to stay on.
Nominations committee is going to be approved on Friday
Terry Reese from Ohio State
Corey Nimer from BYU
Kari Smith from MIT
Scott Hanroth U. of Kansas
Ed Busch, MSU
Rachel Matterick VMI
Mark Cooper from Lyrasis (Registered Service Provider)
Update on User Group Committee (Brad)
Documentation group
Gap analysis done on documentation, entering info into pivotal tracker
There’s a Pivotal Tracker documentation project--when entering new tickets, tag as technical or user documentation
4 archivesspace pivotal trackers in total
Documentation
Migration
Development
Yale
Feature prioritization subgroup
Adding requests Pivotal tracker
Subgroup updates
Documentation (Laura)
Identified three different things within the group:
reorganizing github wiki
reorganizing tech doc links on archivesspace.org
looking for documentation gaps as revealed by email-list questions
Now having been made aware of it, Sibyl intends to start inserting these into the aforementioned documentation Pivotal Tracker.
Progress has been made, but Official Proposals aren’t ready just yet.
Migration (Michael)
no outstanding migration issues, waiting for upticks related from 1.09 release
testing format round-tripping Noah (MARCXML) Michael (EAD) Don (EAC, CSV)
no timeframe established yet. problems will get reported upward into Pivotal Tracker migration site.
feedback was provided on OAI interface spec
Architecture (Don)
assessing current architectural overview
http://archivesspace.github.io/archivesspace/doc/file.ARCHITECTURE.html
notes that information about the plugin interface and search system need to be fleshed out within this document.
SS/NH proposed portal to the documentation from the archivesspace website
Committer Oversight (Esme)
Draft Contributing document: https://docs.google.com/document/d/1DI3EbSPu8RFIUxEMxlsqR0845qDZL4fQtOgDNkntl7E/edit
CLA overview https://docs.google.com/document/d/1NsbtapCab5PBBv0TJLSGtZnsIs8lhhbzSGi52zEvVdE/edit
Individual CLA https://docs.google.com/document/d/1t5Uf30bqv7QN1IWfcdwITop7EvpNBWDBi138GrfP-QQ/edit
Corporate CLA https://docs.google.com/document/d/1BW8FkSAtAEcKaDNuAbtq9qTt36SMMTjY3HCSmliN4UM/edit
discussed the status of work committed during the course of hackfests or other coding sprints
is this a work for hire?
are attendees always agents of given institutions?
Progress made on access to BaseCamp, Confluence?
Not yet, BW is working on getting the credentials to invite others.
NS: documentation in BaseCamp is only of historical value, KK agrees
SS: the basecamp should be archived to export format
Decisions
No call in June, Mid-July, SS will send a doodle poll
Subgroup calls should happen between now and then
Basecamp should be decommisioned
UAC and TAC lists should be combined
Action Items
Esmé: Draft a recommendation for how to handle hackfest contributions from developers who don’t have pre-existing CLAs.
Send Sibyl subgroup preference
Sibyl will send out Doodle poll for next meeting, which will be mid-July
Subgroups will arrange their own meetings between now and the next meeting
Brad will raise question of process for vetting committer policies;