Subject: Nominations Requested for ArchivesSpace Governance Board
Posted by Nominating Committee Chair to the following ArchivesSpace mailing lists:
- ArchivesSpace Users Group list (archivesspace_users_group@lyralists.lyrasis.org)
- ArchivesSpace Member Representatives list (archivesspace_member_reps@lyralists.lyrasis.org)
As chair of the 2016/17 ArchivesSpace Nominating Committee, I am writing to seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the (Specify Size(s)) membership levels. Member engagement is critical to the success of ArchivesSpace, and the Board relies upon your recommendations for strong candidates. Even if you represent a different category of membership, please consider colleagues you know at other institutions.
Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization. Self-nominations are also welcome if you represent a (Specify Size(s)) member institution.
To submit a nomination, you can simply send us names and the institutional affiliation for each, indicating whether or not you have contacted the nominee, so that a member of the nominating committee can follow up with the nominee to confirm interest. Or you can submit a brief statement from the nominee that briefly describes the nominee’s interest in and qualifications for serving on the ArchivesSpace Governance Board (see: http://archivesspace.org/about/governance-board-and-councils/).
Nominations must be received by 9:00 p.m. EDT Friday, (date in late April). They should be sent to ArchivesSpace Program Manager (name and email address), who will collect nominations on behalf of the Nominating Committee. The Nominating Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May.
The current incumbents at the (Specify Size(s)) membership levels are (or: are no longer) eligible for re-election as representatives to the Governance Board. The terms for their successors will be July 1, 20??-June 30, 20??. Each newly elected member representative will be eligible to run for a second term, July 1, 20??-June 30, 20??.
Nominees must be currently employed by an ArchivesSpace member organization in either the (Specify Size(s)) member levels (see the member lists at: http://archivesspace.org/community/whos-using-archivesspace/). Nominees should have administrative and fiscal oversight experience, characteristics typical of director or associate director level staff. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils.
To meet the needs of a broad and diverse membership in a balanced and equitable way, the Governance Board is composed of twelve members:
9 voting members:
5 elected members, one from each of the five membership categories;
3 standing members, one representing each of the three original project partners (New York University, UC San Diego, and the University of Illinois, Urbana-Champaign); and
1 member representing the LYRASIS management team.
3 ex officio members:
ArchivesSpace Program Manager,
LYRASIS Director of Collection Services and Community Supported Software, and
1 member of the LYRASIS Board of Directors.
Please feel free to contact me or any member of our Nominating Committee with any questions. Again, nominations should be sent to ArchivesSpace Program Manager (name and email). All nominations must be received by (date in late April).
Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization.
Respectfully,
(Name)
(Institution)
Chair, and Governance Board member
On behalf of Nominating Committee members:
(Name), (Institution), Chair, and Governance Board member
(Name), (Institution), Chair of User Advisory Council
(Name), (Institution), Chair of Technical Advisory Council
(Name), (Institution), representing very large membership level
(Name), (Institution), representing large membership level
(Name), (Institution), representing medium membership level
(Name), (Institution), representing small membership level
(Name), (Institution), representing very small membership level
(Name), (ArchivesSpace Program Manager), ex officio