FAQ Potential Topics

Please see Summary of Listserv Discussions (Sep-Dec 2015)

Suggested Questions

• General
• Where can I find and/or submit user-created scripts/plugins?
  • Currently being discussed on listserv
• Where can I find a list of institutions who are live with ArchivesSpace?
  • Christine's answer
• How can ArchivesSpace be integrated with other applications?
• E.g., Using API to integrate with Drupal
• Where does ArchivesSpace fit into the archival workflow?
• Geared towards non-archivists, possibly compare with other archival applications
• Example question
• Can I edit the ArchivesSpace wiki?
  • Christine's message on requesting JIRA accounts
• How do I backup ArchivesSpace?
  • GitHub docu
• How do I delete a populated repository?
  • Asked on listerv, no answer
• How do I do a batch find and replace? (user-oriented)
  
  • Answer
• What ports do different ArchivesSpace components run on?
  • Inspired by this question
• What is the difference between an archival object and an instance?
  • Based on discussion here
• API
  • How do I use the API to manipulate data for public display?
  • How do I run an advanced search using the API?
    • Answer
• Customizing ArchivesSpace
• How do I set default values for accession and resource records?
• Good writeup by Brad
• How do I set permissions per repository/group?
• Discussion here
• How do I customize ArchivesSpace URLs? (e.g., custom domains and subdomains)
• How do I set a default repository?
  • Asked here, no answer (I feel like I used to see this question a lot)
• Can I restrict the visibility of agent contact information based on staff permission level?
  
  • Asked here, no answer
• How do I set up Google Analytics to work with ArchivesSpace?
  
  • Chris's answer
• What authentication methods can be used with ArchivesSpace?
  • LDAP (official documentation)
  • OmniAuth/CAS (user provided plugin)
  • Shibboleth? (asked here)
• Can I run ArchivesSpace using the default database?
  • Should not be used for production (from official documentation):
    
    •  "Out of the box, the ArchivesSpace distribution runs against an embedded database, but this is only suitable for demonstration purposes. When you are ready to starting using ArchivesSpace with real users and data, you should switch to using MySQL. MySQL offers significantly better performance when multiple people are using the system, and will ensure that your data is kept safe."
• How do I change the look and feel of ArchivesSpace (e.g., adding my institution's logo)?
• Config.rb
• Importing/exporting
• How do I customize exports?
• Blog post provided by Chris
• How do I import Word EAD files?
• Tool developed by UVA (not public though)
• How do I import CSV accession records?
  • Asked on listserv, no answer
• How do I batch create digital objects?
• Script provided by user
• How do I convert MARC records to EAD for importing into ArchivesSpace?
  • Stylesheet provided by user
• Can I customize the PDF output?
  • Asked on listserv, no answer
• Migration
  • Why do I have duplicate records after migrating?
    
    • Need to rebuild index
• Reports
• Upgrading
• General question about where to find/discuss functionality changes after upgrade?
• Based on long discussion here
• Can I skip versions when upgrading?
• Indexing
  • When should I reset the index?
    • When records are not showing up in search results after making changes (list question)
  • How do I reset the index?
    • Good explanation of what the different index directories do
  • Why is the Solr indexer constantly rebuilding the index/running in a loop?
    • Chris's answer (when a record has a circular parent/child relationship)
• Bugs
• Current top bugs?
• E.g, component reordering
• Bug wranglers have discussed created monthly report
• How do I report a bug?
• Chris’s answer