2020-07-15 TAC orientation meeting notes

5 mins

Introductions

5 mins

TAC responsibilities and Expectations

Trevor Thornton

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/705331207/Responsibilities+and+Expectations?atlOrigin=eyJpIjoiNjM4YTQ5MmNlYTVkNDhiYWI2NTk4ZmEzYWYzMjJhMjgiLCJwIjoiYyJ9

5 mins

ArchivesSpace program and governance

Trevor Thornton Christine Di Bella

• Governance Board

  • Kat Stefko - Board liaison to Councils

• User Advisory Council

  • Brittany Newberry - UAC Chair

• Technical Advisory Council

5 mins

Meetings

Trevor Thornton

• Monthly for first half of term, bimonthly for second half

• Joint meetings with UAC twice per year

• Last meeting is retrospective of activity for the term

10 mins

TAC Subteams and working groups

Trevor Thornton

• Integrations sub-team

  • Documents the integration of systems with ArchivesSpace

  • Integrations list: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/17137746/Integrations?atlOrigin=eyJpIjoiYTY1ODFlZDYyZDEyNDQxMWI3NmYyMzVjOGVlMTM2NDUiLCJwIjoiYyJ9  

• Metadata Standards sub-team

  • Documents the metadata standards used by ArchivesSpace  and monitoring the standards landscape

  • https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562

• Technical Documentation sub-team

  • Maintains and enhances all ArchivesSpace technical documentation

  • Tech Docs Github repo: https://github.com/archivesspace/tech-docs

• API Documentation Ad Hoc Working Group

  • Coordinating enhancements to API documentation, including more detailed descriptions and examples

  • While most of the work is very technical (coding required) we’re looking for someone to lead the coordination, which could be someone who doesn’t want to write code

10 mins

Cross-council teams (with UAC)

Trevor Thornton Randy Kuehn Brittany Newberry (Unlicensed)

• Development Prioritization

  • Prioritizes feature requests and bug reports for developers working on future releases of ArchivesSpace

• Testing

  • Tests features and bug fixes during the first three weeks of a sprint

  • Coordinates work via email and only holds meetings when necessary

5 mins

UAC subteams

Brittany Newberry (Unlicensed)
or
Trevor Thornton

• User documentation

  • Maintains user documentation in Help Center and Confluence

• Usability

  • Develop functional and practical recommendations to improve usability/accessibility of ArchivesSpace

  • Works closely with Development Prioritization

• Member engagement

  • Focuses on providing outreach and community support for the ArchivesSpace membership

  • Maintain liaisons with national and regional archives organizations

15 mins

Communication & collaboration tools

• Atlassian accounts

  • Same account for JIRA (issue tracking) and Confluence (wiki, meeting notes)

  • New members should all have accounts (confirm with CDB)

• JIRA

  • https://archivesspace.atlassian.net/secure/Dashboard.jspa

  • Comment or contribute to tickets as you can

• Confluence

  • Technical Advisory Council

  • TAC pages (within Advisory Councils space)

    • Responsibilities & Expectations

    • Meeting notes

    • Subteams/working groups

    • Administrative pages and history of past terms

• Google Drive

  • https://drive.google.com/drive/folders/16An6jjW-EpFW0zFcY_Yyiw6gA4VywKqG?usp=sharing

• TAC email list

  • archivesspace_tac@lyralists.lyrasis.org