2016-09-12 TAC/UAC Coordinating Committee Meeting

Brad W.

Sally V.

Gordon D

ArchivesSpace Program:

• Development:  
  • Miscellaneous contributions, including to Archon migration script
  • Recruitment update
  • Specification work
    • Rights management completed, ready for sharing
    • Agents refactoring almost completed
    • Reports progessing 

•  Training: 
  • Completed workshop
    • Princeton Theological Seminary and Princeton University, July 18-20
    • Santa Clara University, July 28-29
    • Members Forum, Aug. 2
       
  • Upcoming workshops
    • Five Colleges Inc, Oct 10-11
    • Tufts Univ, Oct 25-26
    • Univ. of Virginia, Oct. 31-Nov. 2
    • Eastman Museum, Nov. 1-2
    • Hong Kong (5 orgs), Nov. 14-16
       

• Conferences / Presentations:
  • • Association of Tribal Archives, Libraries, and Museums (Oct. 10-13, Phoenix, AZ)
    • Joint Meeting of the Society of Georgia and Society of Florida Archivists (Oct. 13-14, Savannah, GA)
    • LYRASIS Member Summit and All Staff meeting (Oct. 17-21, Atlanta, GA)
    • Mid-Atlantic Regional Archives Conference (Nov. 3-5, Annapolis, MD)
    • New England Museums Association (Nov. 11, Mystic, CT)
      
      

• Membership Update
  •  301 members, 10 Educational members, 3 RSPs
  • New members
    • Earlham College
    • Greenwich Historical Society
    • Heritage Park Museum
    • Mars Hill University
    • Palos Verdes Library District
    • Pennsylvania House of Representatives
    • Robert Rauschenberg Foundation
    • Sacramento Public Library
    • Saint Mary's College of California
    • SUNY Downstate
    • SUNY Maritime College
    • The SJA, LLC
    • The University of Texas at Dallas
    • University of Connecticut
    • Wayne State University Libraries
    • Wisconsin Evangelical Lutheran Synod
      
       

TAC:

• Next general TAC meeting is Monday, Sept 19th
• Sub-team updates:
  • Special group composed of two members of committer's oversight and two members of integration subteams are fleshing out proposal to re-organize ASpace Github, clarify who can contribute to which Github spaces, and define guidelines for contributions.
  • Integrations subteam also continues to update the Integrations & Community Projects page on the wiki and two members have contributed to the rights management spec recently developed. Adding guidance for new integration projects to wiki. Have two new members
  • Migrations subteam starting work on EAD3 implementation plan. Also continuing to provide support to users on list via referrals from program staff.
  • Technical documentation - compiling answer to identified FAQs
  • Dev Prioritization - Survey is out, had discussion about role while there is no development happening. Group was of the opinion there was still work that could be done - ideas discussed included more firmly communicating about / establishing a process for seeking ongoing community feedback so users will know when the community will they will be consulted; improving and/or clarifying the process of feature and bug request submission (e.g. only via JIRA?); backlog grooming and identifying where further specs are needed.
  • Testing - nothing to test at the moment.

UAC: 

• Next general UAC meeting is Friday September 23
• Sub-team updates:
  • Development Prioritization: survey is out to get community feedback; continue prioritization work
  • Documentation: updated documentation for 1.5.1; working on a comparative glossary of terminology across AT, Archon, and ArchivesSpace
  • Reports: ongoing work on developing specifications for reports
  • Testing: testing for 1.5.1

Alston and Brad will bring this matter to the attention of the Governance Board at its 9/19 meeting and will note that UAC needs one appointee and has one nominee, and that TAC needs 1-2 appointees but has only one nominee.

Background to this is the fact that TAC did not solicit nominations for this year due to having a full roster in April when the call for nominations went out.