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Date

November 8, 2017 - 2:00pm ET

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Attendees

Not Present:

Goals

Update members on ArchivesSpace program activities including activities of sub-teams

Discussion items


Time	Item	Who	Notes
Eastern time	Roll Call	Suzanne Stasiulatis	Scheduled Notetaker: Jamie Weeks Updated Users Advisory Council Main page and UAC Subteams: Descriptions and Rosters page.
	Program Update	Christine Di Bella
	Sub-team Reports
	Development Prioritization	Jason Loeffler	The sub-team welcomes Megan Blair, Patrick Galligan, and Cory Nimer. Thanks to outgoing member Mark Custer for his contributions. Open issues are distributed as follows: Bugs There are 30 reported bugs in this queue. Of these 10 will see resolution in a future major or minor release. 4 are awaiting more information from reporters. 8 are awaiting prioritization. 1 is started. 7 are awaiting testing. New feature requests There are 12 new feature requests in this queue. Of these 4 will see issuance in a future major or minor release. 17 are awaiting prioritization. 1 is started. 3 are either awaiting more information from reporters or validation by the sub-team. Additionally, 5 feature request were deferred to SIEWG for evaluation. Discussion items for future meetings: Meeting bimonthly (instead of monthly), a system for more transparently tracking the progress of tickets, possibilities for members to vote on issues, and issuing another member survey (similar to last year's survey administered by Brad Westbrook and JL).
	Documentation	John Zarrillo	The group is wrapping up peer review of the User Manual. It was suggested that we remove and archives documentation of older versions of ArchivesSpace from the User Manual. We received documentation on the Assessments module from Adrienne Pruitt at Tufts (who developed the module). We'll test and review the documentation after our next meeting later this month. At the same time we'll look at developing documentation for EAD3 exporting.
	Reports	Carolyn Runyon	The group welcomed and said goodbye to sziegler (Unlicensed), who is leaving the UAC. The group is awaiting feedback from the development team regarding new report definitions, which were developed by the group in March. Once we’ve tested the format and information provided in the report definition for the Shelflist Report, we plan to create a template and develop 38 new pre-defined reports. In the meantime, the group is working on a Data Dictionary, which we hope will allow users who wish to create their own custom reports better understand the data stored in ArchivesSpace. Nancy Enneking has been leading the efforts and has produced a rough draft of the Data Dictionary which we are continuing to refine.
	Testing	Miloche Kottman	The Testing sub-team added two new members and one member, Max Eckard, resigned so that he can be chair of the Technical Advisory Committee. The current roster of members is: Brittany Newberry, Cory Nimer, Dallas Pillen, Ed Busch, Scott Hanrath, Robert Lay and Miloche Kottman. The sub-team tested ArchivesSpace version 2.2.0 from October 4-10th. This version included 6 bug fixes, the addition of the assessment module and code for the EAD3 exporter.
	Other Business		Discussion - Program Teams's document ArchivesSpace Process for Evaluating Potential Feature Contributions to the Core Code

Versions Compared

Old Version 13

New Version 14

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