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Goal | Deadline | Status | Notes | |||||
|---|---|---|---|---|---|---|---|---|
| Working group first meeting | ||||||||
| Lightning round Speaker submission form drafted and reviewed | ||||||||
| Speaker submission form sent out by | ||||||||
| Registration form drafted and reviewed | ||||||||
| Brainstorm ideas for: invited speakers; discussion leaders; afternoon program activities; happy hour/mixer options | continuing | Working group meeting | ||||||
| Registration form finalized (with afternoon program options) and sent out to the community. (Include reminder about speaker submissions) | ||||||||
| Confirm sponsors for morning & afternoon refreshments??? | Brainstorm ideas for: invited speakers; discussion leaders; afternoon program activities; happy hour/mixer options | continuing | ||||||
| Working group meeting |
| |||||||
| Send out reminder about speaker submissions. | ||||||||
| Speaker submissions due by | ||||||||
| Working group meeting | ||||||||
| Send lightning round reminder | ask adrienne/tufts to join | Lightning round submissions due | Send out reminder email for registration / vote | Deadline for workshop/activity polls on registration form (Registration continuously accepted.) | Brainstorm ideas for: invited speakers; discussion leaders; afternoon program activities; happy hour/mixer optionsBegin speaker submissions review. | |||
| Working group meeting | ||||||||
| Identify lightning round presenters. Lightning round Speaker submissions review. Finalize presenters. | ||||||||
| Speaker acceptance acceptances (and instructions) sent out | ||||||||
| Workshop/activity leader(s) confirmed | ||||||||
| Discussion leaders confirmed – Instead come up with break out themes | ||||||||
| Happy hourReception/mixer identified | ||||||||
| Lunch format confirmed (create a cheat sheet) | ||||||||
| Program agenda set | ||||||||
| Email community about finalized program. Include registration info. | ||||||||
| Working group meeting | ||||||||
| Reception confirmed | ||||||||
| Lunch/snacks/refreshments finalized | ||||||||
| Working group meeting | ||||||||
| Evaluation form created | ||||||||
| Email registered folks instructions about site, transportation, program, etc. | ||||||||
| Working group meeting | ||||||||
| Member Forum |