Agenda

• Discuss ArchivesSpace Metadata Crosswalks document.
• Discuss wiki and PDF templates for report specifications.
• Update on long term management of Data Dictionary.
• Plan testing for release candidate.

• Introductions
• Share google drive folder with new members
• Discuss leadership of the subteam

Attendance

The following members of the committee were present:

• Alston Cobourn (Unlicensed)
• Jasmine Jones (Unlicensed)
• Ashley Knox
• Adrienne Harling
• Julia Novakovic
• Kate Blalack

The following members of the committee were not present:

• Nikki Thomas

The following guests were present:

• Nancy Enneking
• Laney McGlohon (Unlicensed)
• Carolyn Runyon

Minutes

I. Introductions and review of group's work so far

II. Reports update from Laney-

Refactor done by Sarah this summer should make it easier to add new canned reports. We need to figure out to what extent we need to add more canned reports when, hopefully, the custom reports option will add more capability for designing institution-specific reports.

It looks like there are two main reports for each record type
1. all records with basic information
2. all records with basic information and the main sub records associated with the record type

The rest of the reports seem to contain records with specific criteria, like restricted resources and the addition of linked records.

JIRA ticket filter: https://archivesspace.atlassian.net/issues/?filter=12901

Reports branch including custom reports: http://aspace-devstaff.lyrtech.org/ - admin/admin
Warning - we still need to optimize the queries for custom reports (especially the everything templates) - can cause the server to restart due to heavy load

Ready for testing tickets:

https://archivesspace.atlassian.net/browse/ANW-128 - RTF option
https://archivesspace.atlassian.net/browse/ANW-634 - resources list report

Data Dictionary:

Not sure whose responsibility maintenance is for this, but currently it is the Technical Lead's responsibility
It will be discussed at the next UAC/TAC combined meeting

III. Discussion of group leadership

Alston agreed to co-chair the committee with Nikki.

Action Items

review report:

https://www2.archivists.org/groups/saa-acrlrbms-joint-task-force-on-holdings-metrics/guidelines-for-standardized-holdings-counts-and-measures-for-archival-r