Time | Item | Presenter | Notes |
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15 min | Welcome New Members and Introductions! | Austin Munsell | Introduce yourself! Name, where you work, how long have you been on Council, which sub-team(s) you are on 🧊 Icebreaker: What is the best condiment? |
2 minutes | Roster Updates | Austin Munsell | 👋 A warm welcome to our newest members: Michael Andrec Frank Foss Stacy Haponik Ojas Kadu Mary Kidd Elizabeth Peters Corey Schmidt Dustin Stokes
Recording of the orientation was sent to all new members |
3 min | About This Meeting | Austin Munsell | |
5 minutes | Program Update | Christine Di Bella | program update’s intention: to hit highlights, provide details relevant to TAC Member Forum: very successful in-person in Chicago as well as virtual (last week); recordings forthcoming (including Digital Objects workshop) Expect to hold in-person MF at SAA next year (in Anaheim) Release of 4.0 is imminent! Includes infrastructure changes. Going into regression testing soon. Things to look out for: plugin compatibility; Java support (from 8 and 11 to 11+, dropping 8)--outreach is ongoing Webinar to be held in October on submitting ideas and feature requests
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5 minutes | The Year Ahead | Austin Munsell | 📆 Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities. Terms begin in July and end in June. In June and July there is typically little Council work outside of the Chair’s responsibilities. Joint TAC/UAC meetings are held twice a year, once early in the term (usually September) and again towards the end of the term. Workplans are due and presented at the first joint meeting on September 11. Quarterly reports to the Governance Board in August, October, January, and May Cancel December or January meeting? There is a possibility of going bimonthly for the second half of the year. This has not happened for the last few years. We can assess in January. Online member forum in the spring – Council participation is strongly encouraged. Most Council work wraps up in June. Sub-teams complete a retrospective and work to make term-to-term transition as easy as possible. Sub-teams usually meet monthly, although this can vary based on the work and needs of the sub-team (e.g., Testing).
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10 min | Sub-team Updates (if any) | Development Prioritization:
Matt Strauss Metadata Standards:
Diane Biunno Technical Documentation:
Bonnie Gordon Testing:
Michelle Paquette | It’s okay if you don’t have an update for the first meeting of term, but you will have to say something in September 🥴 |
10 min | TAC Business | Austin Munsell | Documentation and Workspaces: Expectations for sub-teams: Hold first meeting, if you have not already Craft workplan for the term, to be presented at the TAC/UAC meeting in September Identify sub-team Vice Leads (earlier the better)
Expectations for all: Goals for the term: Continue with what seemed to resonate based on last year’s retrospective, including “small group discussions and guest speakers, especially the session with the ArchivesSpace developers” Earlier identification of vice-leads
Themes for the term: continuity, sustainability
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10 minutes | Workplans | Austin Munsell | What goes in a workplan: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3137994933/Guidelines+for+ArchivesSpace+Council+Sub-Teams#Sub-team-Workplans Workplans Identify overall goals for the term Identify specific tasks or projects to accomplish Optional: identify opportunities for new or continued collaboration with other sub-teams (both within TAC and across to UAC) Optional: identify themes for how you intend to approach your work Optional: identify projects or areas that are out-of-scope for the term
Methods: Review your sub-team’s workplan and retrospective from the previous year Be realistic! Small, achievable goals are important! Think long-term about maintenance Feel empowered to be creative
Other notes about workplans: Sub-team Leads will be asked to present a summary of their workplans at the September TAC/UAC meeting TAC and UAC Chairs and Co-Chairs will meet after the September meetings to review all workplans to identify areas for support or further collaboration
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3 min | Open Mic | | Suggestions from open mic: |
2 min | Closing Notes | Austin Munsell | Future TAC meetings: 4th Monday at 2pm EST/11am PST (10/28, 11/25, 12/23-we will probably skip this one, 1/27, 2/24, 3/24, 4/28, 5/26, 6/23) If you are interested in coordinating topics for future meetings, let me know! We will hold our first Joint TAC/UAC Meeting on September 11 There will be a new Doodle poll to find a regular meeting time that better accommodates members in non-US time zones
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