Page Comparison

10 mins

Introductions

Suzanne Reller

🧊 Icebreaker: Do you prefer board games or card games?

5 mins

UAC Updates

Suzanne Reller

Quarterly board report contributions due this Thursday, January 25th

• No big update with the holidays

• Reminder to add notes to quarterly report by Friday

5 mins

Program Update

Christine Di Bella

New tech lead started yesterday! - Thimios Dimopulos - will be at next joint meeting

Testing ongoing for new update/release

Virtual member forum announcement and calls for proposals forthcoming

5 mins

Sub-team Reports (if any)

Development Prioritization

Matthew Neely

Reviewed 10 tickets at December meeting (no meeting held in January.

Presented at Member Engagement mixer in December.

User Documentation

Rebecca Baugnon

Completed work on “Managing Subjects” section review.

Completed spreadsheet documenting Resource record fields that publish in the PUI; began discussing next steps for how to incorporate this information into the User Manual.

Determined next steps in workplan with regard to manual review - will focus on PUI documentation.

Testing

Ryan Lee

Regression testing for 3.5.0 - goal to be done by end of the month

3 new tickets testing

3 retests of previous tickets

Usability

Kellen Carpenter

Completed a community survey on multilingual description needs, and established a task force of interested partners. First meeting held January 10, with a follow-up in early February.

The group will initially focus on developing use cases for community feedback, which should be available in March.

Member Engagement

Mary Pedraza

• Held successful event Dec 12 with Matthew, thanks again!

• Instituting Take a Break with ArchivesSpace, first Friday informal event, come along if you like!

  • Feb 2 at 12pm EST (Zoom)

• Meeting this week to pick date/topic for Member Match Mixer 3 (will be sometime early to mid March). Open to having another sub-team join us (please). Email Mary if interested!

Code of Conduct Review Task Force

Regina Carra

Mary Pedraza

Task force officially assembled! Distributed call for community volunteers – received one volunteer

First “official” meeting of full task force is next week

Initial goals: review existing code of conduct, decide on DEAI facilitator

5 mins

Open Mic/Questions for Subteams

15 mins

Subteam Discussion/Demonstration: User Documentation

Rebecca Baugnon

User Manual - If you are a member you have access to this - /wiki/spaces/ArchivesSpaceUserManual/pages/909934631

• descriptive not proscriptive. Meant to describe what something does or doesn’t do. Doesn’t provide use guidance. Individual repositories are responsible for how they implement a feature

• Purpose of subteam:

  • Create documentation for new functionality

    • work completed in a limited time frame - between testing and release candidate

    • work includes page versioning, updated screenshots, drafting of language and more depending on extent of feature

    • Includes documentation in response to user needs

  • Update user manual documentation

    • update in response to new release

    • document responses to page comments, Jira tickets, and direct feedback

      • directions for how these comments work is available on the first page of the user manual

      • team will get notified of these comments and will act accordingly

    • systematic review of the user manual

  • maintain communication with other subteams

    • work closely with dev-pri, testing, and tech docs

    • open to other collaboration

• Current projects

  • Reviewing managing subjects section

  • assessment of fields that publish in PUI

  • creation of documentation ahead of anticipated version release

  • Looking at PUI materials moving forward

• How can you contribute?

  • See something - say something

  • collaborate

• Discussion focused on PUI content in manual

  • How do we want the info represented?

    • screenshots helpful

    • mixed bag of how folks liknk or don’t link to the user manual in their institutional documentation

  • spreadsheet data in confluence - how make it pretty?

    • contact metadata standards committee

• Questions for User Docs:

  • What is your timeline on documentation for new releases?

    • It varies and can be hard because there is varying info on what is given to them based on the tickets and the changes that were made

    • We can help by submitting feedback when things are missing or are unclear

5 mins

Questions and Final Thoughts

Suzanne Reller

5 mins

Announcements and Next Steps

Suzanne Reller

Next meeting: Our February meeting will be a joint meeting with TAC on February 28 at 12pm Eastern/9am Pacific.

TS DACs - looking for feedback on ongoing principles project. Will be sending out on the emails and such.