About the Community Zoom Account
ArchivesSpace provides a Zoom account for the use of all TAC and UAC council and sub-team meetings. Teams are not required to use this Zoom account to schedule their meetings but may use it if it is convenient. This Zoom account allows for meetings to last longer than 40 minutes and allows the meeting creator to establish either password-protected or open meetings.
Zoom Connection Information
If you would like to use this Zoom account for your ArchivesSpace Advisory Council or sub-team meetings and require the username and password, email Jessica at jessica.crouch@lyrasis.org.
Please note that it is helpful for Jessica to know when someone plans to log into the Zoom account for the first time. Sometimes Zoom thinks a login is fraudulent and requires a passcode to get in. The passcode is emailed to Jessica and is only good for 10 minutes so knowing in advance who plans to try to use the account for the first time means she can forward the code if required.
Creating a Zoom Meeting
Sign in to the Zoom account via https://zoom.us using the credentials provided by the Community Engagement Coordinator and create your meeting in the meetings tab.
A tutorial video explaining how to create a meeting is provided by Zoom - https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings
Establishing a recurring meeting in Zoom
In addition to scheduling meetings as needed, this account can be used to establish a recurring meeting room for each sub-team to reduce the amount of effort required to set up team meetings. Please note that recurring meetings use the same connection information so that users do not have to create new Zoom appointments for each meeting but you must still follow the scheduling procedures referenced at the bottom of this page to put each individual meeting appointment on the calendar.
Scheduling a meeting
To schedule a meeting using the community Zoom account, please check the community calendar for available times and then use the instructions provided to schedule your meeting.
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