Subject: Nominations Requested for ArchivesSpace User Advisory Council
The ArchivesSpace Governance Board is seeking nominations to fill a vacancy on the ArchivesSpace User Advisory Council (UAC).
Nominees should be presently employed at an ArchivesSpace member institution in the "Small" category (please refer to the categorized member list at: http://www.archivesspace.org/members). Nominees should be experienced with some of the activities projected for UAC and be capable of participating on a regular basis throughout the term of service of July 1, 2016-June 30, 2018. The appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2018-June 30, 2020. Appointees are expected to devote an average of two hours per week to UAC activities.
Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization. Self-nominations are also welcome if you represent a Small member institution.
Nominations must be received by 9:00 p.m. EDT Friday, April 29, 2016. They may be sent to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook@lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and recommend to the Governance Board an appointment for approval.
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Posted by Nominating Committee Chair or User Advisory Council Chair to the following ArchivesSpace mailing lists:
archivesspace_users_group@lyralists.lyrasis.org
archivesspace_member_reps@lyralists.lyrasis.org
archivesspace_tac@lyralists.lyrasis.org
archivesspace_uac@lyralists.lyrasis.org
archivesspace_small_archives_users_group@lyralists.lyrasis.org
Nominating Committee members should also post a similar call to outside lists such as SAA Collection Management Tools Section, Archivists and Archives of Color Section, regional archives groups, and the ArchivesSpace Google Group.
The ArchivesSpace Governance Board is seeking nominations to fill up to (number) of vacancies on the ArchivesSpace User Advisory Council (UAC).
The User Advisory Council (https://archivesspace.org/governance-board-and-councils#UAC) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. It is also the group that implements and contributes to ArchivesSpace user services. Some of the activities UAC is currently engaged in are:
- Advising the ArchivesSpace Governance Board and the ArchivesSpace Organizational Home on the design and delivery of user services, including but not limited to help desk support, training, and presentation of documentation.
Sub-groups will be established within UAC to address the areas identified above, as well as other activities identified subsequently. Nominees will be appointed to UAC according to their ability to participate in and lead some of the activities mentioned above.
To nominate someone- services, such as community engagement and support services, technical support, and training.
- As a joint representative of the Development Prioritization subteam, discussing and voting on ideas for software enhancements and improvements.
- As a joint representative of the Testing subteam, conducting user-centered testing of the application prior to releases and conduct ongoing usability studies as needed.
- Liaising with national and regional archives organizations.
- Maintaining and updating user documentation.
- Advocating on the usability and functionality of the software program to facilitate adoption of the program.
Nominees should be presently employed at an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles.
The anticipated time commitment for each appointee is expected to be two hours per week on average.
The term of service will be July 1, 20??-June 30, 20??
To nominate a candidate for the ArchivesSpace User Advisory Council, please identify the person and her/his organization in the form below, indicating the areas of activity to which the nominee is prepared to contribute. Return the completed form to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook@lyrasis.org), who will collect nominations on behalf of the Nominations Committee. Self-nominations are encouraged. All nominations must be received 9:00 EDT Friday, April 29submit this form at (link to Google form). The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval.
All nominations must be submitted by 9:00 p.m. EDT (date, usually in late April). Please contact (Name), ArchivesSpace Program Manager, at (email) or any member of the Nominating Committee with questions.
Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization.
Respectfully,
(Name)
(Institution)
Chair, and Governance Board member (or: Chair, Technical User Advisory Council)
On behalf of Nominating Committee members:
(Name), (Institution), Chair, and Governance Board member
(Name), (Institution), Chair of User Advisory Council
(Name), (Institution), Chair of Technical Advisory Council
(Name), (Institution), representing very large membership level
(Name), (Institution), representing large membership level
(Name), (Institution), representing medium membership level
(Name), (Institution), representing small membership level
(Name), (Institution), representing very small membership level
(Name), (ArchivesSpace Program Manager), ex officio
Nominee’s Name: ______________________________________________
Nominee’s Organization: ______________________________________________
Indicate all areas to which the nominee might contribute:
___Documentation
___Liaising with archives organizations. Please indicate the organizations: _____________________
___New features, functional or technical specifications
___Training, design
___Training, provision
___ Usability testing
___User/Help support