Call for UAC Nominations - Email Template

Owned by Christian Dupont (Unlicensed)
Last updated: Apr 12, 2021 by Gordon Daines

Subject: Nominations Requested for ArchivesSpace User Advisory Council

Posted by Nominating Committee Chair or User Advisory Council Chair to the following ArchivesSpace mailing lists:

Nominating Committee members should also post a similar call to outside lists such as SAA Collection Management Tools Section, Archivists and Archives of Color Section, regional archives groups, and the ArchivesSpace Google Group.


The ArchivesSpace Governance Board is seeking nominations to fill up to (number) of vacancies on the ArchivesSpace User Advisory Council (UAC). 

The User Advisory Council (https://archivesspace.org/governance-board-and-councils#UAC) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. Some of the activities UAC is currently engaged in are:

  • Advising the ArchivesSpace Governance Board and the ArchivesSpace Organizational Home on the design and delivery of services, such as community engagement and support services, technical support, and training.
  • As a joint representative of the Development Prioritization subteam, discussing and voting on ideas for software enhancements and improvements.
  • As a joint representative of the Testing subteam, conducting user-centered testing of the application prior to releases and conduct ongoing usability studies as needed.
  • Liaising with national and regional archives organizations.
  • Maintaining and updating user documentation.
  • Advocating on the usability and functionality of the software program to facilitate adoption of the program.

Nominees should be presently employed at an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles.

The anticipated time commitment for each appointee is expected to be two hours per week on average. 

The term of service will be July 1, 20??-June 30, 20??

To nominate a candidate for the ArchivesSpace User Advisory Council, please submit this form at (link to Google form).  The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval.

All nominations must be submitted by 9:00 p.m. EDT (date, usually in late April). Please contact (Name), ArchivesSpace Program Manager, at (email) or any member of the Nominating Committee with questions.

Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. 

Respectfully,

(Name)
(Institution)
Chair, and Governance Board member (or: Chair, User Advisory Council)

On behalf of Nominating Committee members:

(Name), (Institution), Chair, and Governance Board member
(Name), (Institution), Chair of User Advisory Council
(Name), (Institution), Chair of Technical Advisory Council
(Name), (Institution), representing very large membership level
(Name), (Institution), representing large membership level
(Name), (Institution), representing medium membership level
(Name), (Institution), representing small membership level
(Name), (Institution), representing very small membership level
(Name), (ArchivesSpace Program Manager), ex officio