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\uD83D\uDDE3 Discussion topics
Welcome new members, welcome back to returning members!
Preview the year ahead for TAC
Introduce workplans and opportunities for collaboration
Discuss upcoming meetings
Notetaker : and Attendance: Austin Munsell
Time | Item | Presenter | Notes |
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10 min | Welcome New Members and Introductions! | Rachel Searcy | Introduce yourself! Name, pronouns (if you’re comfortable), where you work, how long have you been on Council, which sub-team(s) you are on 🧊 Icebreaker: What is your favorite potato preparation? |
2 minutes | Roster Updates | Rachel Searcy | 👋 A warm welcome to our newest members: Recording of orientation is available at https://drive.google.com/drive/folders/1QMUAEannKX7L0lCbSKjHAR-9Z4SKm_Yn?usp=drive_link |
3 min | About This Meeting | Rachel Searcy | |
5 minutes | Program Update | Christine Di Bella | Brian Hoffman left ArchivesSpace as of August 18. We’re working on posting the Tech Lead position. We’re very fortunate to have two other full-time developers on the team, but there will understandably be an impact on the development work we were expecting to complete through the end of the year. We’re discussing this as a team and will have more information to share with the community soon. Our new part-time Program Assistant Bailey-Grace Harrell started on August 21. She’ll be providing support in different areas of the program, focusing on our events and communications to start. We’ll be putting out a small patch release, v3.4.1, to address a few issues found with 3.4.0 as people started using it in production more. We hope to release it by the end of this week.
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5 minutes | The Year Ahead | Rachel Searcy | 📆 Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities. Terms begin in July and end in June. In June and July there is typically little Council work outside of the Chair’s responsibilities. Joint TAC/UAC meetings are held twice a year, once early in the term (usually September) and again towards the end of the term. Workplans are due and presented at the first joint meeting in September. Quarterly reports to the Governance Board in August, October, January, and May Cancel December or January meeting? Online member forum in the spring – Council participation is strongly encouraged. Most Council work wraps up in June. Sub-teams complete a retrospective and work to make term-to-term transition as easy as possible. Sub-teams usually meet monthly, although this can vary based on the work and needs of the sub-team (e.g., Testing).
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5 min | Program Update | Christine Di Bella | 10 min | Sub-team Updates (if any) | Development Prioritization: Matt Strauss Integrations: Elizabeth Dunham Metadata Standards: Kevin Clair Regine Heberlein Technical Documentation: Jenna Silver Testing: Austin Munsell | It’s okay if you don’t have an update for the first meeting of term. Use this time to ask any start-of-term questions you may have, and if you have neither updates nor questions, that’s cool! But , but you will have to say something in September 🥴 |
10 min | TAC Business | Rachel Searcy | Documentation and Workspaces: Expectations for sub-teams: Hold first meeting, if you have not already Craft workplan for the term, to be presented at the TAC/UAC meeting in September Identify sub-team Vice Leads
Expectations for all: Subteam Leads/Vice Leads Office Hours: Monday, September 18 at 1pm EST Goals for the term: Make monthly meetings more engaging and value-added Strengthen community of current and former Advisory Council members Identify pathways to leveling up
Themes for the term: Continue to emphasize continuity between terms Maintenance for the things we create Support and value professional service
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10 minutes | Workplans | Rachel Searcy | What goes in a workplan: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3137994933/Guidelines+for+ArchivesSpace+Council+Sub-Teams#Sub-team-Workplans Workplan Template Identify overall goals for the term Identify specific tasks or projects to accomplish Optional: identify opportunities for new or continued collaboration with other sub-teams (both within TAC and across to UAC) Optional: identify themes for how you intend to approach your work Optional: identify projects or areas that are out-of-scope for the term
Methods: Review your sub-team’s workplan and retrospective from the previous year Be realistic! Small, achievable goals are important! Think long-term about maintenance Feel empowered to be creative
Other notes about workplans: Sub-team Leads will be asked to present a summary of their workplans at the September TAC/UAC meeting TAC and UAC Chairs and Co-Chairs will meet after the September meetings to review all workplans to identify areas for support or further collaboration
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5 3 min | Open Mic | | Suggestions from open mic: |
2 min | Closing Notes | Rachel Searcy | I will attempt to set repeating meeting times to reduce DoodlesFuture TAC meetings: 3rd Thursday at 1pm EST/10am PST (October 19th, November 16th, December 21st (maybe), January 18th…) If you are interested in coordinating topics for future meetings, let me know! We will hold our first Joint TAC/UAC Meeting in September on Wednesday, September 27th at 12pm EST TAC/UAC Fall Coffee Chat: https://doodle.com/meeting/participate/id/el7WOJ1d
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✅ Action items
- Rachel Searcy and Austin Munsell will look into Awesome ArchivesSpace GitHub edit access for Elizabeth Dunham and Paige Monlux for Integrations work
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⤴ Decisions