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Posted by Nominating Committee Chair or Technical User Advisory Council Chair to the following ArchivesSpace mailing lists:
- ArchivesSpace Users Group list (
archivesspace_users_group@lyralists.lyrasis.org
)ArchivesSpace Member Representatives list (archivesspace_member_reps@lyralists.lyrasis.org
archivesspace_tac@lyralists.lyrasis.org
archivesspace_uac@lyralists.lyrasis.org
)archivesspace_small_archives_users_group@lyralists.lyrasis.org
Nominating Committee members should also post a similar call to outside lists such as SAA Collection Management Tools Section, Archivists and Archives of Color Section, regional archives groups, and the ArchivesSpace Google Group.
The ArchivesSpace Governance Board is seeking nominations to fill up to (number) of vacancies on the ArchivesSpace User Advisory Council (UAC).Nominees should be presently employed at an ArchivesSpace member institution in the (List of Membership Levels with vacancies) level(s) (please refer to the categorized member list at: http
The User Advisory Council (https://archivesspace.org/community/whosgovernance-using-archivesspace/).
Nominations may be made only by ArchivesSpace member representatives. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. Member representatives are encouraged to nominate persons from their institution or from other institutions who are experienced with some of the activities projected for UAC and who are capable of participating on a regular basis throughout their term of service. Self-nominations are also welcome.
Nominations must be received by 9:00 p.m. EDT Friday, (date in late April). The Nominations Committee will review all nominations and recommend appointments to the Governance Board for approval.
UAC (http://www.archivesspace.org/usersadvisoryboard-and-councils#UAC) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. It is also the group that implements and contributes to ArchivesSpace user services. Some of the activities UAC is currently engaged in are:
- Advising the ArchivesSpace Governance Board and the ArchivesSpace Organizational Home on the design and delivery of user services, including but not limited to help desk support, training, and presentation of documentation.
- services, such as community engagement and support services, technical support, and training.
- As a joint representative of the Development Prioritization subteam, discussing and voting on ideas for software enhancements and improvements.
- As a joint representative of the Testing subteam, conducting user-centered testing of the application prior to releases and conduct ongoing usability studies as needed.
- Liaising with national and regional archives organizations.
- Maintaining and updating user documentation.
- Advocating on the usability and functionality of the software program to facilitate adoption of the program.
Nominees should be presently employed at an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles.
The anticipated time commitment for each appointee is expected to be two hours per week on average.
The term of service will be July 1, 20??-June 30, 20??. Each new appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 20??-June 30, 20??.
To nominate a candidate for the ArchivesSpace Technical User Advisory Council, please identify the person and her/his organization in the form below, indicate the areas of activity to which the nominee is prepared to contribute. Again, self nominations are welcome. Return the completed form via email to ArchivesSpace Program Manager (name and email), who will collect nominations on behalf of the ArchivesSpace Nominating Committee. submit this form at (link to Google form). The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval.
All nominations must be submitted by 9:00 p.m. EDT Friday, (date, usually in late April). Please contact (Name), ArchivesSpace Program Manager, at (email) or any member of the Nominating Committee with questions.
Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization.
Respectfully,
(Name)
(Institution)
Chair, and Governance Board member (or: Chair, Technical User Advisory Council)
On behalf of Nominating Committee members:
(Name), (Institution), Chair, and Governance Board member
(Name), (Institution), Chair of User Advisory Council
(Name), (Institution), Chair of Technical Advisory Council
(Name), (Institution), representing very large membership level
(Name), (Institution), representing large membership level
(Name), (Institution), representing medium membership level
(Name), (Institution), representing small membership level
(Name), (Institution), representing very small membership level
(Name), (ArchivesSpace Program Manager), ex officio
Nominee’s Name: ______________________________________________
Nominee’s Organization: ______________________________________________
Indicate all areas to which the nominee might contribute:
___Documentation
___Liaising with archives organizations. Please indicate the organizations: _____________________
___New features, functional or technical specifications
___Training, design
___Training, provision
___ Usability testing
___User/Help support