Overview
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Notes about this guide to ArchivesSpace reports:
- RAD=Identifier may refer to an identifier for a Resource, Accession, or Digital Object.
- Record Type refers to the top level material description records: Accessions, Resources, and Digital Objects.
Report Components
For each report specification, the following components are included to provide an overview of the contents of each report.
Title
Title of the report.
Description
A brief text account of the report.
Use Case
A written description of how ArchivesSpace users will make use of the report.
Data
ArchivesSpace data to be used in the report.
Parameters
Parameters by which ArchivesSpace users may customize each report.
- Date range
Users may limit report data to a single date or range of dates that the RAD records were created, not modified. - Repository
Users may limit report data to a specific repository. - Location
Users may limit report data to a specific location, limited by Building, Floor, Room, or Area. - Graphs Only
Users may elect to run a report with graphs only. - Data Only
Users may elect to run a report with data only. - Record Type
Users may limit report data to a specific type of record: Resource, Accession, or Digital Objects. - Extent Type
User may limit report data to a specific type of extent: Linear Feet, Gigabytes, etc. - Identifier
User may limit report data to a specific Resource, Accession, or Digital Object.
Primary Sort
The primary way the ArchivesSpace data is sorted to form a section of the report.
Secondary Sort
The secondary way the ArchivesSpace data is sorted to for a subsection of the report.
Elements
Each ArchivesSpace report should include the following elements:
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See the ArchivesSpace Report Template for an example of the elements and their styling.
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Report Specifications
Rights Statements
/Use Case | Use Case | Data | Parameters | Primary Sort | Secondary Sort |
|---|
Collection Management Overview all Accessions Resources Digital Objects with data entered in the Collection Management module. | - RAD Identifier
- RAD Title
- Resource Type
- Cataloged Note
- Priority
- Processing Status
- Extent
- Extent Type
- Rights Determined?
| - Date range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
| Record Type | None | Collection Management: Processing Priority | List of Accessions, Resources, and Digital Objects. | Determine processing priorities. | - RAD Identifier
- RAD Title
- Priority
- Extent
- Extent Type
| | digital objects generated with active Rights Statements. |
| - Identifier
- Title
- Rights Type
- Restrictions
- Restrictions Start Date
- Restrictions End Date
| - Date range
- Repository
- Location
- Graphs Only
- Data Only
|
Record TypePriority
Collection Management: Processing Status | | Determine work assignments. | RAD TitleProcessing StatusExtentExtent Type- Date range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
| Processing Status | Record Type | Rights Statements
| Title | Description | Use Case | Data | Parameters | Primary Sort | Secondary Sort |
|---|
| Rights Statements: Restricted Resources and Accessions | List of restricted resources or accessions generated with active Rights Statements. | | - RAD Identifier
- RAD Title
- Rights Type
- Restrictions
- Restrictions Start Date
- Restrictions End Date
| | | |
Rights Statements: Institutional Policy Rights Statements| Rights Type | Record Type |
| Rights Statements: Institutional Policy | List of Institutional Policy rights statements associated with resource or accession records. Report generated when Rights Type is Institutional Policy in Rights Statements module. |
RAD RAD - Title
- Materials
- Permissions
- Restrictions
- Restrictions Start Date
- Restrictions End Date
| - Date
|
| | | I- range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
- RAD Identifier
| Record Type |
|
| Rights Statements: |
ntellectual Rights Statements | List of intellectual property rights associated with resource or accession records. Report generated when Rights Type is Intellectual Property in Rights Statements module. |
RAD RAD - Title
- IP Status
- IP Expiration Date
- Jurisdiction
- Permissions
- Restrictions
- Restrictions Start Date
- Restrictions End Date
|
| |
| - Date range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
- RAD Identifier
| Record Type |
|
| Rights Statements: Licenses | List of License Rights Statements associated with resource or accession records. Report generated when Rights Type is License in Rights Statements module. |
RAD RAD - Title
- License Identifier Terms
- Permissions
- Restrictions
- Restrictions Start Date
- Restrictions End Date
|
| | |
|
|
|
| Rights Statements: Statutes | List of Statute Rights Statements associated with resource or accession records. Report generated when Rights Type is Statute in Rights Statements module. |
RAD RAD - Title
- Statute Citation
- Jurisdiction
- Permissions
- Restrictions
- Restrictions Start Date
- Restrictions End Date
|
|
|
|
Collection Management
| Title | Description/Use Case | Use Case | Data | Parameters | Primary Sort | Secondary Sort |
|---|
| Collection Management: Overview | List of all Accessions, Resources, and Digital Objects with data entered in the Collection Management module. |
| - Identifier
- Title
- Resource Type
- Cataloged Note
- Priority
- Processing Status
- Extent
- Extent Type
- Rights Determined?
| - Date range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
| Record Type | None |
| Collection Management: Processing Priority | List of Accessions, Resources, and Digital Objects. | Determine processing priorities. | - Identifier
- Title
- Priority
- Extent
- Extent Type
| - Date range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
| Priority
| Record Type |
| Collection Management: Processing Status |
| Determine work assignments. | - Identifier
- Title
- Processing Status
- Extent
- Extent Type
| - Date
|
| | - range
- Repository
- Location
- Graphs Only
- Data Only
- Record Type
| Processing Status | Record Type |