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Table of Contents

Overview

...

  • RAD=Resource, Accession, or Digital Object
  • Record Type refers to the top level material description records: Accessions, Resources, and Digital Objects.

Report Components

For each report specification, the following components are included to provide an overview of the contents of each report.

TitleDescriptionUse CaseDataParametersPrimary SortSecondary Sort
Title of the report.A brief text account of the report. A written description of how ArchivesSpace users will make use of the report.ArchivesSpace data to be used in the report.

Parameters by which ArchivesSpace users may customize each report.

  1. Date range
    Users may limit report data to a single date or range of dates that the RAD records were created, not modified.
  2. Repository
    Users may limit report data to a specific repository.
  3. Location
    Users may limit report data to a specific location, limited by Building, Floor, Room, or Area.
  4. Graphs Only
    Users may elect to run a report with graphs only.
  5. Data Only
    Users may elect to run a report with data only.
  6. Record Type
    Users may     limit report data to a specific type of record: Resource, Accession, or Digital Objects. 
The primary way the ArchivesSpace data is sorted to form a section of the report.The secondary way the ArchivesSpace data is sorted to for a subsection of the report.

 

Elements

Each ArchivesSpace report should include the following elements:

...

See the ArchivesSpace Report Template for an example of the elements and their styling.

Collection Management

TitleDescription/Use CaseUse CaseDataParametersPrimary SortSecondary Sort
Collection Management: Overview

List of all Accessions, Resources, and Digital Objects with data entered in the Collection Management module.

 
  1. RAD Identifier
  2. RAD Title
  3. Resource Type
  4. Cataloged Note
  5. Priority
  6. Processing Status
  7. Extent
  8. Extent Type
  9. Rights Determined?
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type
Record TypeNone
Collection Management: Processing Priority

List of Accessions, Resources, and Digital Objects.

Determine processing priorities.
  1. RAD Identifier
  2. RAD Title
  3. Priority
  4. Extent
  5. Extent Type
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type

Priority

 

Record Type

Collection Management: Processing Status Determine work assignments.
  1. RAD Identifier
  2. RAD Title
  3. Processing Status
  4. Extent
  5. Extent Type
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type
Processing StatusRecord Type

Report Specifications

Rights Statements

TitleDescriptionUse CaseDataParametersPrimary SortSecondary Sort
Rights Statements: RestrictionsList of restricted resources, accessions, and digital objects generated with active Rights Statements. 
  1. RAD Identifier
  2. RAD Title
  3. Rights Type
  4. Restrictions
  5. Restrictions Start Date
  6. Restrictions End Date
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type
Rights TypeRecord Type
Rights Statements: Institutional Policy Rights StatementsList of Institutional Policy rights statements associated with resource or accession records. Report generated when Rights Type is Institutional Policy in Rights Statements module. 
  1. RAD Identifier
  2. RAD Title
  3. Permissions
  4. Restrictions
  5. Restrictions Start Date
  6. Restrictions End Date
   
IRights IRights Statements: ntellectual Property Rights StatementsList of intellectual property rights associated with resource or accession records. Report generated when Rights Type is Intellectual Property in Rights Statements module. 
  1. RAD Identifier
  2. RAD Title
  3. IP Status
  4. IP Expiration Date
  5. Jurisdiction
  6. Permissions
  7. Restrictions
  8. Restrictions Start Date
  9. Restrictions End Date
   
Rights Statements: LicensesList of License Rights Statements associated with resource or accession records. Report generated when Rights Type is License in Rights Statements module. 
  1. RAD Identifier
  2. RAD Title
  3. License Identifier Terms
  4. Permissions
  5. Restrictions
  6. Restrictions Start Date
  7. Restrictions End Date
   
Rights Statements: StatutesList of Statute Rights Statements associated with resource or accession records. Report generated when Rights Type is Statute in Rights Statements module. 
  1. RAD Identifier
  2. RAD Title
  3. Statute Citation
  4. Jurisdiction
  5. Permissions
  6. Restrictions
  7. Restrictions Start Date
  8. Restrictions End Date
   

Collection Management

TitleDescription/Use CaseUse CaseDataParametersPrimary SortSecondary Sort
Collection Management: Overview

List of all Accessions, Resources, and Digital Objects with data entered in the Collection Management module.

 
  1. RAD Identifier
  2. RAD Title
  3. Resource Type
  4. Cataloged Note
  5. Priority
  6. Processing Status
  7. Extent
  8. Extent Type
  9. Rights Determined?
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type
Record TypeNone
Collection Management: Processing Priority

List of Accessions, Resources, and Digital Objects.

Determine processing priorities.
  1. RAD Identifier
  2. RAD Title
  3. Priority
  4. Extent
  5. Extent Type
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type

Priority

 

Record Type

Collection Management: Processing Status Determine work assignments.
  1. RAD Identifier
  2. RAD Title
  3. Processing Status
  4. Extent
  5. Extent Type
  1. Date range
  2. Repository
  3. Location
  4. Graphs Only
  5. Data Only
  6. Record Type
Processing StatusRecord Type