One of the biggest challenges cited in Council work is familiarization with which activities take place in which workspaces. UAC and TAC members should read each section below but members of specific subteams will see their subteam mentioned for tools that are particularly useful or necessary.
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Atlassian Accounts
All Council members will require an Atlassian Account
ArchivesSpace uses two services from Atlassian:
Jira, for reporting and tracking bugs and feature requests; and
Confluence, which is used as the wiki for providing pages for meetings, sub-team activities, and other ArchivesSpace programs. You are reading this article on the Confluence wiki space.
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More information on how to use these two resources is below.
ArchivesSpace Jira
ArchivesSpace uses Jira as the issue and project tracking software for development of the ArchivesSpace application. Sub-teams that work with JIRA on a regular basis are Testing, Usability, Development Prioritization, but all members are encouraged to watch https://www.youtube.com/watch?v=m-d6yaIpOvk, which is specific to the ArchivesSpace Jira environment.
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Confluence
Confluence refers to the wiki, the exact space you are in right now. All Council members will use the wiki, but Chairs and Subteam Leads will do the most editing of these pages, especially in the creation of meeting agendas and notes (See: DELETE Meeting Notes Template).
How to Access ArchivesSpace Advisory Councils Confluence
To access the ArchivesSpace wiki, go to https://archivesspace.org/ and click on the Using ArchivesSpace tab.
Click on Wiki via the list provided under the tab
From the ArchivesSpace wiki, click on Governance in the left-hand menu
From there you can choose whichever council you are a member of. Recommend bookmarking the wiki page for your council
Google Drive
Role
While it it generally preferred that all information be managed on the wiki, the Google Drive space can be used for sub-team work and projects. Some benefits include a private space for sensitive information; the ability to collaboratively contribute to draft documents; and access to tools (i.e. Google Forms and Google Sheets) that are not available through Confluence
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Please contact your subteam lead if you are unable to access your subteam’s Google Drive space. If you are yourself a subteam lead, please contact the ASpace Program Manager to for assistance in receiving access for yourself and your team
When to use Confluence vs. Google drive?
Confluence should contain Council and sub-team related information that is okay to be viewed by the public, that anyone should be able to reference to maintain workflows or sustain the business of the Councils and sub-teams, and that can serve as a record.
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If you have any issues accessing the Google Drive or Confluence, please contact your Council chair or the ArchivesSpace Program Team.
Zoom
Council Chairs and Sub-team leads can use the ArchivesSpace Zoom account for sub-team meetings. Information on using the Zoom, scheduling calls on the shared account, and how to get access is detailed below.
Please read the DELETE Community Zoom Account Guidelines.
This Zoom account is shared, which means you should check Conference Calls and Zoom Meetings calendar for available meeting times and pro-tips.
Email the Community Engagement Coordinator to get started.
Note that Sub-team leads may elect to use their own meeting software accounts if they desire. Please ensure that all subteam members have access to, and are comfortable with, the meeting platform and tools that you select.
GitHub
The core code of the ArchivesSpace application is maintained in GitHub. Members of TAC are more likely than UAC members to require a deeper understanding of GitHub for Council work, but all AS users and contributors should familiarize themselves with the following links. Sub-teams that work with GitHub on a regular basis: Technical Documentation.
Other Applications
Airtable
Sub-teams have used Airtable to create forms for surveys and spreadsheets for various projects
Interested in using Airtable? Contact the Community Engagement Coordinator
Slack
ArchivesSpace has a Slack workspace set-up for informal communication. Council members can join the workspace to communicate with their sub-teams. Sub-teams can have channels created. ArchivesSpace has created guidelines on using Slack. For more information and to join the ArchivesSpace Slack workspace, contact the ArchivesSpace Program Manager.
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