Time | Item | Presenter | Notes |
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5 10 min | Welcome New Members and Introductions! | Rachel Searcy | Introduce yourself! Name, pronouns (if you’re comfortable), where you work, how long have you been on Council 🧊 Icebreaker: What is your favorite potato preparation? |
5 2 minutes | Roster Updates | Rachel Searcy | 👋 A warm welcome to our newest members: Dianne Biunno Jacqueline Devereaux Alexander Duryee Bonnie Gordon Brianna McLaughlin Michelle Paquette
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5 min | About This Meeting | Rachel Searcy | This group meets monthly for the first half of the term; potential to move to bi-monthly in 2024 Meetings typically consist of: Overall TAC report Report from ArchivesSpace program manager Report from each sub-team, usually by sub-team Lead, on recent work Block of time for discussion around a particular topic, demo, skillshare, or guest speaker (more tbd)
Cancel either December or January meeting? - September and (likely) February will be joint meetings with UAC
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5 min | Program Update | Christine Di Bella |
10 min | Sub-team Updates (if any) | Development Prioritization:
Matt Strauss Integrations:
Elizabeth Dunham Metadata Standards:
Kevin Clair Regine Heberlein Technical Documentation:
Jenna Silver Testing:
Austin Munsell | It’s okay if you don’t have an update for the first meeting of term. Use this time to ask any start-of-term questions you may have, and if you have neither updates nor questions, that’s cool! But you will have to say something in September 🥴 |
5 minutes | The Year Ahead | Rachel Searcy | 📆 Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities. Terms begin in July and end in June. In June and July there is typically little Council work outside of the Chair’s responsibilities. Council-wide meetings occur monthly beginning in August. TAC typically switches to bi-monthly meeting after January. Often the December or January meeting is cancelled. Joint TAC/UAC meetings are held twice a year, once early in the term (usually September) and again towards the end of the term. Workplans are due and presented at the first joint meeting in September. Cancel December or January meeting? Online member forum in the spring – Council participation is strongly encouraged. Most Council work wraps up in June. Sub-teams complete a retrospective and work to make term-to-term transition as easy as possible. Sub-teams usually meet monthly, although this can vary based on the work and needs of the sub-team (e.g., Testing).
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5 min | Program Update | Christine Di Bella | |
10 min | Sub-team Updates (if any) | Development Prioritization:
Matt Strauss Integrations:
Elizabeth Dunham Metadata Standards:
Kevin Clair Regine Heberlein Technical Documentation:
Jenna Silver Testing:
Austin Munsell | It’s okay if you don’t have an update for the first meeting of term. 15 Use this time to ask any start-of-term questions you may have, and if you have neither updates nor questions, that’s cool! But you will have to say something in September 🥴 |
10 min | TAC Business | Rachel Searcy | Documentation and Workspaces: Expectations for sub-teams: Hold first meeting, if you have not already Craft workplan for the term, to be presented at the TAC/UAC meeting in September
Subteam Leads/Vice Leads Group Goals for the term: Make monthly meetings more engaging and value-added Strengthen community of current and former Advisory Council members Identify pathways to leveling up
Themes for the term: Continue to emphasize continuity between terms Maintenance for the things we create Support and value professional service
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10 minutes | Workplans | Rachel Searcy | What goes in a workplan: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3137994933/Guidelines+for+ArchivesSpace+Council+Sub-Teams#Sub-team-Workplans Identify overall goals for the term Identify specific tasks or projects to accomplish Optional: identify opportunities for new or continued collaboration with other sub-teams (both within TAC and across to UAC) Optional: identify themes for how you intend to approach your work Optional: identify projects or areas that are out-of-scope for the term
Methods: Review your sub-team’s workplan and retrospective from the previous year Be realistic! Small, achievable goals are important! Think long-term about maintenance
Other notes about workplans: Sub-team Leads will be asked to present a summary of their workplans at the September TAC/UAC meeting TAC and UAC Chairs and Co-Chairs will meet after the September meetings to review all workplans to identify areas for support or further collaboration
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5 2 min | Future meetings | Rachel Searcy | I will attempt to set repeating meeting times to reduce Doodles If you are interested in coordinating topics for future meetings, let me know! We will hold our first Joint TAC/UAC Meeting in September on Wednesday, September 27th at 12pm EST
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5 min | Open Mic | | Suggestions from open mic: |
5 min | Closing Notes | Suzanne Reller Rachel Searcy | Joint TAC/UAC Meeting in September (instead of TAC meeting) |