...

• Discuss ArchivesSpace Metadata Crosswalks.
  • Creation of a list of questions about fields for which the sub-team is unable to determine the data source.
• Discuss wiki and PDF templates for reports specifications.
• Discuss methods for revising the data dictionary.
• Review repeatable fields issue.

Attendance

The following members of the committee were present:

...

• Laney McGlohon (Unlicensed)

Minutes

Action Items

Addendum

Repeatable Fields Issue

Some fields, for lack of a better term, are repeatable. Dates, Extents, Related Accession/Resources, Agent Links, Subjects, and Instances are good examples. For our HTML, PDF, and RTF exports, these pose little issue, as we can simply use an unordered list to display multiple entries in our repeatable fields under a subheading. Below is an example of an HTML, PDF, or RTF export of repeatable field data.

Extents

• Part, 97.98 Linear Feet (212 Boxes)
• Part, 55.8 Gigabytes (219 Files)

Instances

• Library, 5, 516, Manuscripts, Row 1, Section 1, Shelf 1, 11988006458623
  • Box 1, 11988006458544, Document Case (Legal)
  • Box 2, 11988006458545, Document Case (Legal)

The problem occurs when we try to translate repeatable field data to a CSV export. Below are a few options.

1. Add repeatable fields in separate, repeated columns.

   
   

   Identifier	Title	Date	Date
   MS-122	Nancy Enneking papers	Creation, 1998-2002	Bulk, 2001

   
   

2. Repeat the entire record to accommodate repeatable fields.

   
   

   Identifier	Title	Date	Extent
   MS-122	Nancy Enneking papers	Creation, 1998-2002	Part, 97.98 Linear Feet (212 Boxes)
   MS-122	Nancy Enneking papers	Bulk, 2001	Part, 55.8 Gigabytes (219 Files)

   
   

3. Separate multiple entires in a repeatable field with a semicolon in a single CSV field.

   
   

   Identifier	Title	Date	Extent
   MS-122	Nancy Enneking papers	Creation, 1998-2002; Bulk, 2001	Part, 97.98 Linear Feet (212 Boxes); Part, 55.8 Gigabytes (219 Files)

   
   

4. Take a hybrid approach.

   
   

   Identifier	Title	Date	Extent Number	Extent Type
   MS-122	Nancy Enneking papers	Creation, 1998-2002; Bulk, 2001	97.98	Linear Feet
   MS-122	Nancy Enneking papers	Creation, 1998-2002; Bulk, 2001	55.8	Gigabytes