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The ArchivesSpace Governance Board is seeking nominations to fill a vacancy on (number) of vacancies on the ArchivesSpace User Advisory Council (UAC).

Nominees should be presently employed at an ArchivesSpace member institution in the "Small" category  (List of Membership Levels with vacancies) level(s) (please refer to the categorized member list at: http http://www.archivesspace.org/members). Nominees should be experienced with some of the activities projected for UAC and be capable of participating on a regular basis throughout the term of service of July 1, 2016-June 30, 2018. The appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2018-June 30, 2020. Appointees are expected to devote an average of two hours per week to UAC activities.Only ArchivesSpace members representatives may submit a nomination.  All community/whos-using-archivesspace/).

Nominations may be made only by ArchivesSpace member representatives. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative.  All  Member Representatives representatives are strongly encouraged to consult with all interested colleagues within their organization. nominate persons from their institution or from other institutions who are experienced with some of the activities projected for UAC and who are capable of participating on a regular basis throughout their term of service. Self-nominations are also welcome if you represent a Small member institution. 

Nominations must be received by 9:00 p.m. EDT Friday, April 29, 2016. They may be sent to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook@lyrasis.org), who will collect nominations on behalf of the Nominations Committee (date in late April). The Nominations Committee will review all nominations and recommend appointments to the Governance Board an appointment for approval. 

UAC (http://www.archivesspace.org/usersadvisory) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. It is also the group that implements and contributes to ArchivesSpace user services. Some of the activities UAC is currently engaged in are: 

• liaising with national and regional archives organizations;
• soliciting, suggesting, gathering requirements for, and prioritizing enhancements to the ArchivesSpace application;
• maintaining and updating user documentation, as needed, of the ArchivesSpace application;
• developing and providing training to users; and
• advising the Governance Board and LYRASIS on the design and delivery of user services, including but not limited to help desk support, training, and presentation of documentation.

Sub-groups will be established within UAC to address the areas identified above, as well as other activities identified subsequently. Nominees will be appointed to UAC according to their ability to participate in and lead some of the activities mentioned above.

To nominate someone for the ArchivesSpace User Advisory Council, please identify the person and her/his organization in the form below, indicating the areas of activity to which the nominee is prepared to contribute. Return the completed form to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook@lyrasis.org), who will collect nominations on behalf of the Nominations Committee. Self-nominations are encouraged. All nominations must be received 9:00 EDT Friday, April 29.

The anticipated time commitment for each appointee is expected to be two hours per week on average. 

The term of service will be July 1, 20??-June 30, 20??. Each new appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 20??-June 30, 20??.

To nominate a candidate for the ArchivesSpace Technical Advisory Council, please identify the person and her/his organization in the form below, indicate the areas of activity to which the nominee is prepared to contribute. Again, self nominations are welcome. Return the completed form via email to ArchivesSpace Program Manager (name and email), who will collect nominations on behalf of the ArchivesSpace Nominating Committee. All nominations must be submitted by 9:00 p.m. EDT Friday, (date in late April).

Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. 

Respectfully,

(Name)
(Institution)
Chair, and Governance Board member (or: Chair, Technical Advisory Council)

On behalf of Nominating Committee members:

(Name), (Institution), Chair, and Governance Board member
(Name), (Institution), Chair of User Advisory Council
(Name), (Institution), Chair of Technical Advisory Council
(Name), (Institution), representing very large membership level
(Name), (Institution), representing large membership level
(Name), (Institution), representing medium membership level
(Name), (Institution), representing small membership level
(Name), (Institution), representing very small membership level
(Name), (ArchivesSpace Program Manager), ex officio

Nominee’s Name:                       ______________________________________________ 

Nominee’s Organization:             ______________________________________________ 

Indicate all areas to which the nominee might contribute:

___Documentation

___Liaising with archives organizations. Please indicate the organizations:  ­­­­­­­­­­_____________________ 

___New features, functional or technical specifications

___Training, design

___Training, provision

___ Usability testing

___User/Help support