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Quarterly Reports: Request for Subteam Lead Contributions

Subject

Report to Governance Board (action by subteam leads needed)

Message

Hi All,
Other chair and I are putting together the quarterly report to the ArchivesSpace Governance Board covering date span and ask that subteam leads briefly report on:
  • Major Activities
    • Include this line for the first (May-July) report of the term: Please include activities for May-June if you are able, but if necessary, other chair and I can use the retrospectives to fill in the gaps
  • Future Priorities
Here's the last report as an example.
Please add your reports to the document by the end of the day on due date.

Feel free to reach out to other chair and I if you have any questions.
All the best,
Dan


Templates below this line are out of date and need review.

The following email templates are maintained in the Nominating Committee's wiki space:

For new council members:

Acceptance confirmation template

Regrets template


Welcome example email:

Subject: Welcome to the ArchivesSpace User Advisory Council

Greetings and Welcome to the ArchivesSpace User Advisory Council,

As the chair of the User Advisory Council, it's my pleasure to welcome you to the council for the 20XX-20XX term. In order to acquaint you with the work of the council, such as the mission, responsibilities, meetings, and sub-teams, I would like to schedule an orientation with all new members. Below is a link to a doodle poll with possible times for the next two weeks. Please respond to the email by end of day DEADLINE. After the orientation meeting, all council members will receive a survey for sub-team placement.

Link to doodle poll: LINK

If you have any questions, feel free to reach out to me.

Best,
YOUR NAME
Chair, ArchivesSpace User Advisory Council


For term renewals:

Dear NAME,

I am getting in touch because your first two-year term on the ArchivesSpace User Advisory Council (UAC) will be expiring, and you are eligible for a second two-year term. We appreciate all your hard work and input! Would you be interested in serving an additional term? The second term would start in July 20XX and run through June 20YY. If you have any questions or would like to discuss any issues, feel free to contact either me or Christine. Thank you for your contributions and involvement so far!

Regards,

YOUR NAME

Chair, ArchivesSpace User Advisory Council


For term expirations:

Dear NAME,

I am contacting you because your second and final term on the ArchivesSpace User Advisory Council (UAC) is concluding in June 20XX. We sincerely thank you for your service! While it will not be possible for you to serve in the councils again, we encourage you to stay tuned on the member list for opportunities to continue to volunteer with ArchivesSpace in the future.

Thank you for your support of ArchivesSpace,

YOUR NAME

Chair, ArchivesSpace User Advisory Council


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