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Date

Monday, October 19

3:00 - 4:00 PM ET, 2:00 - 3:00 PM CT, 1:00 - 2:00 PM MT, Noon - 1:00 PM PT

 

Call-in info is:

Number: 888-354-0094

Access code: 731627


Notetaker:  Ed Busch


Attendees:  

Ed Busch

Mark Cooper

Esmé Cowles (Unlicensed)

Max Eckard

Patrick Galligan (Unlicensed)

Former user (Deleted)

Scott Hanrath (Unlicensed)

Michael Vandermillen (Unlicensed)

Noah Huffman

Rachel Maderik (Unlicensed)

Terry Reese (Unlicensed)

Sally Vermaaten (Unlicensed)

BradleyW (Unlicensed)

Not able to attend:

Christopher Prom (Unlicensed)

Gordon Daines

 

Goals:

  • Update the wider group on sub-team activities, program activities and provide opportunity for questions / feedback

 

Agenda items:

No.

Item

Who

Notes

1

Intro

Actions from previous call:

    • ACTION for all TAC members - block out calendars at the regular meeting time until June 2016. If you see any conflicts in the next 1 - 2 months, please alert Sally soon - if several folks can't make it she'll send out a Doodle poll for an adjusted time.
    • ACTION - Sally to post schedule of calls & note-takers. DONE - see Meeting Agendas and Notes page.
    • ACTION - Sub-teams should aim to discuss the sub-team's work plan and post an initial cut of 15/16 work items on their sub-team page by the October TAC meeting.
    • ACTION - Sally or Mark to post info on Bug Wranglers on a new sub-team page on the TAC wiki

All

 

2Program updateBradleyW (Unlicensed)
  • 1.4.0 was released on 9/29. A couple of bugs were discovered and 1.4.1 was released last week.
  • An internal release for testing planned for 10/29 with container management functionality (Yale Container plug-in). It will be tested internally before release for testing in the community.
  • Last Friday  was last day for Angela Spinazzè
  • At the end of September there was an All Staff meeting and discussed consolidation of ASpace and Lyrasis suite. Use Lyrasis to host ASpace instances. Create training instances. Brian Harrington of Lyrasis to support migrations (particularly non Archon/AT).
  • Looking forward - Board meeting on 11/12 (short call-in). Final release of year will be 12/11.A feature freeze before Thanksgiving. Work on building a developer roadmap for first 6 months of 2016. And discussed possibly changing the release/sprint cycle.
    Terry had question on data changes/impact from the plug-in release and how documented. BradleyW (Unlicensed) said he would get with Chris Fitzpatrick (Unlicensed) about this.
3Migration sub-team updateNoah Huffman

Sub-team met on 10/9 via call-in. Spent time orienting new members. Set 2nd Friday at 1pm for meeting time. Minutes and draft plan posted. Topics for work plan included:

  • Schematron EAD pathway
  • Continue testing ARCHON script
  • Identify changes to support EAD3
  • Review import/export documents - are they accurate?
  • Monitor user list and respond when appropriate
4Technical documentation sub-team updateAnn Cooper (Unlicensed)

Rachel Maderik (Unlicensed) gave the report. Had a meeting via Skype on 9/24. Regular meeting set; next is this Friday. Plans include:

  • create inventory of existing documents - what's where? Create spreadsheet
  • Create knowledgebase from listserv questions
  • Work on last years list
5Features Prioritization & Testing sub-team updateany volunteers?Sally Vermaaten (Unlicensed) gave the report. Group hasn't had call-in since last TAC due to developers working 1.4.0, container management functionality and performance issues. Next meeting is 10/30.
6Committer Oversight sub-team updateTerry Reese (Unlicensed)This sub-team met today. They went over last years plans. Want to make process easier to commit (create documentation). A Hackathon is coming up. Want to work out way to get work back into the project.
7Bug Wrangler sub-team updateMark CooperThis sub-team is not quite off the ground yet. Consists of just Mark Cooper and Rachel Maderik (Unlicensed).  The wiki page has been updated. Goal is to tackle lower priority bugs. Need to work with Chris Fitzpatrick (Unlicensed) on process. Want to come up with way to get involved and feel comfortable working with the code.
8Integrations sub-team updateMax EckardThis sub-team met 10/6 and set a regular meeting time. Discussed integrations current underway which included Archivematica/ASpace, Aeon/ASpace, SMAC? / ASpace, and BitCurator/ASpace. They discussed what they might want to do as a group such as "What is Integration?", Role of group, ways to organize, functional areas for integration, current integrations, and possibly establish liaisons for integrations.
9

Sub-team work-plans - next steps

 Most grups seem to have ideas and an initial document created. Sally Vermaaten (Unlicensed) asked whether the sub-teams should post their draft plans to the TAC listserv. Concensus seemed to be Yes and it was suggested it be sent out to the user listserv. BradleyW (Unlicensed) suggested that this shuld be the goal for all the sub-teams. Sally Vermaaten (Unlicensed) said all the sub-teams should try to have drafts by next TAC call-in.
10

General announcements - open floor for members to raise ArchivesSpace-related news of interest

  • Hackathon - Nov 9 - 11
  • other announcements?
SallySally Vermaaten (Unlicensed) reported that the Hackathon on Nov 9-11 is being sponsored by NYU. Around 20 people have signed up already.
11Discussion: Do we see any opportunities to propose sessions / presentations at upcoming conferences (Code4Lib, etc.)?All

A suggestion by Terry Reese (Unlicensed) was made for Code4Lib to do a "How to get started" session. Emphasize community aspect. Noah Huffman suggested a short session on how to write plug-ins, walk-thru an example. BradleyW (Unlicensed) suggested to generalize and discuss ways to contribute to ASpace. Noah Huffman mentioned that a SAA spreadsheet has been started for ideas (https://docs.google.com/spreadsheets/d/1GLfkcMFZ9X3u_MY3LNzw8USYSFr60PzoHSddTzytH3M/edit?pli=1#gid=0) Deadline is Nov. 13. Noah will send out the spreadsheet link information to the TAC group. BradleyW (Unlicensed) posed the idea of a set of HowTos: feature requests by asking, , writing specifications, creating reports, building importers, plug-ins, etc. Sally Vermaaten (Unlicensed) said she would help.

Another area could be Hydra-ASpace integration.

BradleyW (Unlicensed) asked some questions about Code4Lib. Last year a house was provided  and a couple sessions were held there. Repeat in Philly? It was suggested to do something,like proposed for SAA as a pre-conference 1/2 day workshop. Chris Fitzpatrick (Unlicensed) and Brian Hoffman (Unlicensed) will be there and culd help. Terry Reese (Unlicensed) said he could do some high level stuff. Max Eckard said he'd be there and willing to help. A signup sheet for pre-conference events gets added to the CODE4LIb website. Terry Reese (Unlicensed) will post note on TAC listserv about this.

12Next meeting time - Nov 16 at 3pm Eastern US  


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