2020-10-16 TAC/UAC Coordinating Committee Meeting notes - planning leadership meeting

Some items to work out for the leadership meeting

• Purpose and goals of the meeting

• Who’s invited

• Agenda

• Any kind of preparation attendees would need beforehand?

• Any kind of deliverables they would take from it or be shared with the wider community?

All

Decisions:

When: 90-minute meeting during the week of February 8 (Christine will canvass this group to select the date/time; it will be scheduled so far out that people will be able to schedule around it if they want to attend.)

Invitees: “mandatory” for current team leads/co-leads, open to anyone on Councils who is interested.

Preparation: Have a pre-meeting exercise for all involving identifying the functions/activities they and their team perform. Intent is to get people thinking/talking and have a head start on discussion around identifying redundancies.

Deliverables: Report that can be posted on the wiki and distributed to the community. In order to encourage discussion, meeting will not be recorded.

Agenda topics

• Are there opportunities for efficiencies in the work of the teams, including work that could happen or be supported across the Councils? Are there current teams that could be combined for 2020-2021 and forward?

• How many members does each team need to accomplish its charge?

• Identifying leaders for next term/processes to help identify and recruit leaders.

• Idea sharing space - bring your ideas for anything that the Councils could be doing (or not doing) to make ArchivesSpace better and support archives.

Community engagement ideas

We discussed the ideas Council members submitted and brought up during the recent TAC meeting (https://docs.google.com/document/d/1fr4R7DPx7k0Djn1yLOaeHcpK8CRRkatBOO2fK56F5Bw/edit?usp=sharing ) Will aim to bring Jessica in later with the idea of beginning to work on some of them in the new year. There could be a good session/activity for the Online Forum (tentatively planned for March), in particular.