2022-2023 Metadata Standards Retrospective

2022-2023 Workplan

Accomplishments

• Significant progress on MARC 21 error reporting: https://archivesspace.atlassian.net/browse/ANW-1558

• Significant progress on EAD 2002 import mapping: https://docs.google.com/spreadsheets/d/1uBWibkBRy3o39sZf8cQfNDiCZ7v36Hds/edit?pli=1#gid=2022215819

  • refined data matrix by more rigorously conceptualizing our data capture (aka adding and removing columns)

  • added DACS mapping--these are the high-priority fields

  • added ISAD(G) mapping

  • created an EAD 2002 test file that has ALL nodes allowed by EAD 2002 (except eadgrp, dscgrp, archdescgrp, numbered components, revisiondesc/list, and @entityref; this is because they conflict with the current choices made in the file): https://github.com/ASpace-Metadata-Standards/ead-examples/blob/master/TACmetadata_test_import.xml

  • added Harvard test sink files to github repo: https://github.com/ASpace-Metadata-Standards/ead-examples/tree/master/test_files

  • created a github page with import errors/requirements: https://github.com/ASpace-Metadata-Standards/ead-examples/blob/master/README.md

  • created tools repo with the automated tools used in creating testing artifacts: https://github.com/ASpace-Metadata-Standards/tools

• Presented at the 2023 Virtual Member Forum and solicited community feedback on Subjects: https://docs.google.com/document/d/1g75AlffMfqik3VarArfqfReNgtXq8N1XVSifdVRw0dY/edit

• First year of Metadata sitting in at Dev-Pri meetings--lots of Metadata members had interest, but time was an issue

• In Fall 2022, we reached out to the community to gauge interest in the EAC-CPF importer/exporter, by sending emails to the AS member list and external Google list. We received only one response, indicating little interest in or use of EAC-CPF.

Priorities for next term

• Revisit MARC work, including

  • https://archivesspace.atlassian.net/browse/ANW-1688

  • MARC exporter creates invalid 6xx $2 for ind2=7

  • MARC exporter silently omits very large notes instead of truncating

• Pivot to EAD 2002 exporter – this will depend a lot on how the MARC work is prioritized

• The Data Modeling Task Force seems to have gotten stuck, possibly because Metadata demurred on taking the lead. Perhaps bring it up again with TAC, or perhaps this term Metadata has the bandwidth to undertake it? See https://docs.google.com/document/d/1-4E1BYAGT-GCAWLZaWwtsPgeGJqnt6y04e6r82EYxCY/edit?usp=sharing and https://web.archive.org/web/20150324043730/https://www.gliffy.com/publish/2269861/

• RiC review: This has been a moving target. Full release of CM and harmonized Ontology is expected for Fall 2023, it might be worth keeping an eye on it? RiC uptake is much stronger in Europe than it is in the North American community, so there’s also a question of prioritization.

• GitHub protocols: we briefly touched on this, but it didn’t come together. It would be good to establish a review and approval protocol for pushes to the repo such that the person that makes the change is not also the person that pushes the change. It’s just good practice to have multiple sets of eyes on changes!

Recommendations for finishing up this term

• Finish testing TACmetadata_test_import.xml (currently in the Sandbox in the RIC repo) and documenting import issues

Leadership for next term

Lead: Kevin Clair

Vice Lead: To be identified from new members next term

Outgoing Lead: Regine Heberlein