Creating a User Tutorial Screencast

The ArchivesSpace User Screencast Series is designed to help ArchivesSpace users benefit from each other’s expertise in using the application for common tasks. It’s a fun way to supplement and extend the user manual provided to ArchivesSpace members. (And as we are offering a $50 honorarium per video accepted for the series, it can be a little bit lucrative too!)

If you would like to record a screencast for the series, please follow these basic steps. If you have any questions along the way, please contact Jessica Crouch ( for help. 

1. Reserve a topic

A list of topics for the series is here. Contact Jessica to reserve an available topic. While the available topics on the list are the highest current priorities, you are welcome to suggest topics that are not on the list. In that case, please verify with Jessica that your suggestion is appropriate for the series before proceeding.

2. Schedule a date and time to record your video 

You can either record your screencast on your own and provide Jessica with a copy or schedule a date and time with Jessica to record your screencast. Jessica will set up the connection and record the screencast if this is your preferred method.

If you do not want to use your own instance of ArchivesSpace for this screencast or if your implementation of ArchivesSpace is currently on an earlier version of ArchivesSpace, contact Jessica for access to the ArchivesSpace demo database.

As the presenter, keep the following tips in mind.

  • Make sure you have practiced your script and executed the exercises you are going to demonstrate in your screencast in advance of the recording.  

  • Make sure you are presenting the features of the latest version of ArchivesSpace.

  • Record using a laptop or desktop computer (cell phone or tablet are not permitted as screencast recording devices).

  • Record in a room with no background noise or distractions.

  • Speak clearly and at a natural conversational pace (not too fast, not too slow).

  • Videos should be 10-15 minutes long. If you find yourself going longer than this, it’s better to simplify your script than to speed up your speaking pace.

  • Remember that these screencasts are for a wide audience, so limit your use of terminology specific to your institution or showing off local practices that differ significantly from wider professional practice.  Your basic objective is to illustrate how the ArchivesSpace application works generally.

3. Record your video!

If your screencast is accepted for inclusion as part of the User Tutorial series, Jessica will post it to the ArchivesSpace Help Center and contact you about payment of the honorarium.