2023-10-24 UAC Meeting agenda and notes

Owned by
Suzanne Reller
Last updated: Oct 24, 2023 by
Susannah Broyles
2 min read

Oct 24, 2023 12pm ET/ 11pm CT/ 10am MT/ 9am PT

Call-in Information:

Join Zoom Meeting

https://lyrasis.zoom.us/j/82606771495?pwd=cEhJSjI2TnRFbHlGMENXaG1NekFidz09

 

Meeting ID: 826 0677 1495

Passcode: 950733

 

Participants

@Rebecca Baugnon (Vice Chair)

@Susannah Broyles

@Kellen Carpenter (Unlicensed)

@Regina Carra

@Mattie Clear

@William Clements

@Christine Di Bella (Ex-Officio, Program Manager)

@Kelly.Francis

@Matthew Gorham

@Margaret Kidd

@Ryan Lee

@Jaime Margalotti

@Austin Munsell (Ex-Officio, TAC Vice Chair)

@Matthew Neely

@Cory Nimer

@Mary Pedraza

@Suzanne Reller (Chair)

@Rachel Searcy (Ex-Officio, TAC Chair)

@Keli Schmid

@Chris Tanguay

@Dillon

@Ashley Williams Clawson

Goals

  • Update members on UAC activities including activities of sub-teams

  • Discussion: Learn about the Testing Subteam

Notetaker

  • @Susannah Broyles

Time

Item

Presenter/Facilitator

Notes

Time

Item

Presenter/Facilitator

Notes

10 mins

Introductions

@Suzanne Reller

Icebreaker: Favorite Fall treat

5 mins

UAC Updates

@Suzanne Reller

Reminder: We need subteam Vice Leads!

Full Schedule for Subteam Discussions/Demonstrations this term:

  • October: Testing

  • November: Dev Pri

  • January: User Docs

  • March: Usability

  • April: Member Engagement

5 mins

Follow up from Joint Meeting/Council Chairs meeting re: Workplans

@Suzanne Reller

  • Council chairs and Vice Chairs met to discuss the subteam workplans.

  • Many subteams are continuing collaborative work started last year.

  • Suzanne will be following up with subteam leads.

5 mins

Program Update

@Christine Di Bella

Hiring for open tech lead- still accepting applications.

Jessica is updating the yearly calendar - Member Forum tentatively scheduled for last week in March.

5 mins

Sub-team Reports (if any)

 

 

 

Development Prioritization

@Matthew Neely

Dev Pri reviewed 20 tickets during September and October.

 

User Documentation

@Rebecca Baugnon

  • Completed documentation updates for tickets and community feedback

  • Continued work assessing fields that publish in the public interface

  • Planning for next section of user manual review: subject module

 

Testing

@Austin Munsell

  • Testing Team met and tested a first batch of Jira tickets and the Collection Organization upgrade.

  • Michelle Paquette (TAC) agreed to serve as Vice-Lead.

 

Usability

@Cory Nimer

  • Began developing community survey on multilingual description support

  • Continued review of restriction note recording functionality

 

Member Engagement

@Mary Pedraza

  • First mixer is tomorrow 10/25 and our monthly is on Friday

  • Early December mixer will be a collab with another sub-team, I will be reaching out to sub-team leads to coordinate

5 mins

Open Mic/Questions for Subteams

 

 

15 mins

Subteam Led Discussion/Demonstration: Testing Subteam

@Austin Munsell

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3432677377

https://archivesspace.atlassian.net/browse/ANW-1477

5 mins

Questions for Testing and Final Thoughts

@Suzanne Reller

There was some discussion of the placement of the question mark on the staff site with many people sharing that they have clicked on it accidentally. This led a potential Icebreaker question of: “What little annoying things in ArchivesSpace do we all usually shrug off that actually may be a larger need?”

@Austin Munsell went into more detail about the process of regression testing. Each module is tested by completing a list of typical user activities as directed by user documentation.

5 mins

Next Steps

@Suzanne Reller

  • (Optional) GitHub for Everyone Part 2 on October 26th at 2pm EST / 11am PST

  • Next meeting: Tuesday November 28 at 12pm ET/ 11am CT/ 10am MT/ 9am PT

    • Discussion Led by Dev Pri