2023-11-17 Member Engagement Meeting agenda and notes

Topic: ArchivesSpace UAC Member Engagement Sub-Team Monthly
Time: Nov 17, 2023 12:30 PM Eastern Time (US and Canada)
Every month on the Last Fri, until Jun 28, 2024, 11 occurrence(s)
Aug 25, 2023 12:30 PM
Sep 29, 2023 12:30 PM
Oct 27, 2023 12:30 PM
Nov 17, 2023 12:30 PM
Dec 29, 2023 12:30 PM
Jan 26, 2024 12:30 PM
Feb 23, 2024 12:30 PM
Mar 29, 2024 12:30 PM
Apr 26, 2024 12:30 PM
May 31, 2024 12:30 PM
Jun 28, 2024 12:30 PM
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Participants:

@Mary Pedraza

@Jessica Crouch

@Regina Carra

@William Clements

@Jaime Margalotti

@Matthew Neely ?

Goals:

Finalize plans for Member Match mixer 2
Update on code of conduct task force
Update half-year survey
Vice lead nominations

Topic	Updates/Notes

Topic	Updates/Notes
Welcome and icebreaker Thanksgiving plans?
Finalize plans for Member Match mixer 2	Matthew will be largely leading the event, presenting on Dev Pri and their work and how people can get involved. Not so much focused on the Jira ticketing system.
Code of Conduct task force update Meeting monthly starting in January Will bring in 1-2 community volunteers Looking to have updates and suggestions for the board by April 2024 Annie is going to chair the task force	Will bring in community volunteers by February When Annie cycles of board in June, the chair will step in for Annie if needed → When do we bring the updates it to the community?
Half-year survey Last years: https://protect-us.mimecast.com/s/9Ny5CpYnm9FnW1WmCP65XR?domain=airtable.com (PDF) Major changes or suggestions?	Turn into google form, ask sub-team to review before Jan Last year had not many responses, but had people not meeting their matches Put in body of email, if you are not talking with your matches, please let us know
Vice Lead nominations	Jaime! Yay!
Looking ahead for 2024: Review of Member Match pages Mixers 3 & 4 (March & May) Listserv discussions/Jamboards First Fridays: “Take a Break with ArchivesSpace” Planning for Member Match 2024-2025 Code of conduct task force	January meeting: select date for next member match event, do not conflict with online forum Confirm first fridays → Email re: this stuff coming
	Review main member match page
Discussion	Before Jan monthly meeting, work out over email first fridays and mixer 3 planning Do not want to conflict with the forum Regina will ask Suzanne and Annie if we should report to UAC about the task force, less an ad hoc group of the council than an ad hoc group of the board
To-Do List