2023-08-15 UAC Meeting agenda and notes

Time	Item	Presenter/Facilitator	Notes
10 mins	Introductions	Suzanne Reller	Brief introductions for each member Name, where you work, how long have you been on Council, sub-team(s) 🧊 Icebreaker: Do you prefer coffee or tea?
10 mins	UAC Updates	Suzanne Reller	Welcome to our new members 👏 Susannah Broyles Mattie Clear Will Clements Kelly Francis Matthew Gorham Ryan Lee Jaime Margalotti Dillon Thomas Ashley Williams Clawson About this Meeting UAC meets monthly except in December when there will be no meeting. We also have a joint meeting with TAC in September and then again once in the Spring Typically there is an overall UAC report, a report from the Program Manager, and reports from each of the subteams. We also will have a discussion led by a subteam Council Documents Council Handbook Google Drive permissions up-to-date Most members should just have access to their subteam folders. If you notice that you do not have access to something, let Suzanne know Want to learn more about UAC subteams? Consider joining a 2nd sub-team. Reach out to the Sub-team Lead or Suzanne. Our subteams need Vice Leads! Please consider volunteering as a Vice Lead.
5 mins	Program Update	Jessica Crouch
5 mins	Sub-team Reports (if any)
	Development Prioritization	Matthew Neely	Welcomed new subteam members Mattie Clear, Alexander Duryee, Bonnie Gordon, Brianna McLaughlin, Cory Nimer and Dillon Thomas at our August meeting. Matthew Neely, Lead, and Matt Strauss (TAC),Vice-Lead, for 2023-2024. Reviewed 6 tickets. Discussed ideas for 2023-2024 workplan.
	Users Documentation	Rebecca Baugnon	User Docs will hold their first meeting on August 21st with a full agenda. Welcome to new members Kelly Francis and Matthew Gorham!
	Testing	Austin Munsell	Testing has not yet met but will meet once we have Jira tickets to test. A email was sent to members with information on testing procedures. The testing team will work on a work plan in the coming weeks. Welcome new UAC members: Ashley Williams Clawson and Ryan Lee.
	Usability	Cory Nimer
	Member Engagement	Mary Pedraza	We are meeting 8/25 to kick off the year, welcome Jaime and Will! Will be in touch with sub-team leads about a joint event soon after.
5 mins	Subteam Workplans	Suzanne Reller	Suggestions for sub-teams Hold first meeting in coming weeks, if you have not already Craft work plan for the term--to be presented in September. There is a a new subteam workplan template to help you craft your workplan Think about ways to continue cross-team collaboration or community engagement Think about any continuity needs of your subteams
15 mins	Discussion: Reviewing the Challenges of Last Term and thinking about workplans for the next term Topics: How can Council Leadership support sub-team work? How can we support/improve continuity on subteams? Are there ways to make our meetings more engaging? Interest in a UAC/TAC Advisory Council Social?	Suzanne Reller	2022-2023 UAC Retrospective
5 mins	Questions and Final thoughts	Suzanne Reller
5 mins	Next Steps	Suzanne Reller	Joint TAC/UAC Meeting September 27 at 12pm ET/11am CT/10 MT/9am PST Subteam workplans are due at the September meeting Fill out the poll for the October and rest of term meetings (In the invite for today’s meeting but will be sent again today)