2016-01-08 Meeting notes

Update on batch EAD import testing to identify ASpace constraints

Update from Terry C:

• Using EAD3 testbed of 1500 EAD instances to test migration.
• Cannot do a batch import, because the import breaks / stops at the first error.
• Creates a barrier for establishing a set of problems
• Possibility of using a plugin developed by Mark Cooper, but am unable to find the plugin at this point. May inquire with Steve M. at UVa and Trevor at NCSU.
• Will survey and synthesize reports from others.
• Submit a feature request for building a batch import process. Build it on Mark Custer's schematron process.

Next steps:

• Follow up with Mark Cooper to use his plugin
• Develop schematron for known constraints and requirements, building off of Mark Custer and Dave Mayo's schematron work
• Follow up with Chris about setting up prototype schematron based validation service

Guidelines from Maureen C. and Patrick G.: https://docs.google.com/document/d/1aIKCpExEaIvc_miEX8Eick1Ix2dsS9ayDQz9YLsSnoI/edit?usp=sharing

• Feedback/comments on this document?
• Status of container management migration testing?
• Communication plan
  • Clarify that after release of ArchivesSpace v1.5.x, all AT/Archon migrations must be to ASpace v1.4.2, then upgraded
  • How to communicate potential container management migration issues / data cleanup required before migration

Discussion of what should be included in FAQ:

https://docs.google.com/document/d/1lR-Bwh5RItCXU-GuknZGWge9r615xmXRDHHyw4RBptU/edit?usp=sharing

What, if any, screencasts might sub-team members contribute?

• List of potential topics: Topics for the ArchivesSpace User Screencast Series
• Example screencasts: http://docs.archivesspace.org/screencasts/index.html
• Screencast guidelines: Instructions for Creating a Video for the ArchivesSpace User Screencast Series

What might be covered by an AT/Archon Migration or import/export screencast? Are there common problems that orgs encounter?