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Council terms are 3 years beginning in July of the year a member joined and ending at the end of June three years later, i.e. July 2022-June 2025. Extensions of one year are permitted in cases where the extension will aid in leaderships transition (i.e. allow a Vice Lead in their last year of service to extend for one additional year in order to be Lead for that period).

Ad Hoc Groups

Members of the councils may propose the creation of ad hoc teams to address certain time-bound or task-bound projects. The makeup of ad hoc groups is not limited to ASpace Members or even to those already serving on Councils. Essentially any member of the ArchivesSpace community is welcome to join. Past examples include API Documentation Ad Hoc Working Group and Awesome ArchivesSpace Ad Hoc Working Group

To do so:

1. Announce the intention to form a group to your respective council leadership and open the idea for discussion at a dedicated or joint council meeting.

2. Have that idea approved by Council Leadership, beginning with your own council representatives.

   1. Upon approval, request a wiki space be created by your Council Chair or Vice-Chair.

3. Identify leadership for the group. Who will be the ad-hoc group lead? Co-leads is an option.

4. Draft two statements:

   1. A Statement of Purpose, which should include what criteria you set for yourself that you will then meet. Essentially write a statement that captures your goal and a way to test that goal so that once the goal is met, it is clear that the group’s mission is complete and the group should be dissolved.

   2. A Maintenance Plan, or an assessment of whether or not your end goal will require future maintenance and how that will take place, by whom, and on what timetable.

5. Recruit for members.

Once the group is formed, it is expected to adhere to the same guidelines as permanent sub-teams, including having regular monthly meetings.