Time | Item | Presenter/Facilitator | Notes |
|---|
10 mins | Introductions | Suzanne Reller | Brief introductions for each member Name, where you work, how long have you been on Council, sub-team(s) 🧊 Icebreaker: Do you prefer coffee or tea? |
10 mins | UAC Updates | Suzanne Reller | Welcome to our new members 👏 Susannah Broyles Mattie Clear Will Clements Kelly Francis Matthew Gorham Ryan Lee Jaime Margalotti Dillon Thomas Ashley Williams Clawson
About this Meeting UAC meets monthly except in December when there will be no meeting. We also have a joint meeting with TAC in September and then again once in the Spring Typically there is an overall UAC report, a report from the Program Manager, and reports from each of the subteams. We also will have a discussion led by a subteam
Council Documents Want to learn more about UAC subteams? Consider joining a 2nd sub-team. Reach out to the Sub-team Lead or Suzanne. Our subteams need Vice Leads! Please consider volunteering as a Vice Lead.
|
5 mins | Program Update | Jessica Crouch | Jessica Crouch provided the program update on behalf of Christine Di Bella. Jessica works most closely with the User Documentation and Member Engagement sub-teams, however she is available if any other sub-teams wish to meet with her, especially if it involves reaching out to the wider Aspace community. Brian Hoffman is leaving ArchivesSpace; his position as Technical Lead is under discussion for future recruitment. . Bailey-Grace Harrell has been hired as the part-time Program Assistant. She will primarily work with Christine and Jessica to support a range of activities relating to events and communications. |
5 mins | Sub-team Reports (if any) | | |
| Development Prioritization | Matthew Neely | Welcomed new subteam members Mattie Clear, Alexander Duryee, Bonnie Gordon, Brianna McLaughlin, Cory Nimer and Dillon Thomas at our August meeting. Matthew Neely, Lead, and Matt Strauss (TAC),Vice-Lead, for 2023-2024. Reviewed 6 tickets. Discussed ideas for 2023-2024 workplan.
|
| Users Documentation | Rebecca Baugnon | User Docs will hold their first meeting on August 21st with a full agenda. Welcome to new members Kelly Francis and Matthew Gorham! |
| Testing | Austin Munsell | Testing has not yet met but will meet once we have Jira tickets to test. A email was sent to members with information on testing procedures. The testing team will work on a work plan in the coming weeks. Welcome new UAC members: Ashley Williams Clawson and Ryan Lee.
|
| Usability | Cory Nimer | |
| Member Engagement | Mary Pedraza | |
5 mins | Subteam Workplans | Suzanne Reller | Suggestions for sub-teams Hold first meeting in coming weeks, if you have not already Craft work plan for the term--to be presented in September. There is a a new subteam workplan template to help you craft your workplan Think about ways to continue cross-team collaboration or community engagement Think about any continuity needs of your subteams
|
15 mins | Discussion: Reviewing the Challenges of Last Term and thinking about workplans for the next term Topics: How can Council Leadership support sub-team work? How can we support/improve continuity on subteams? Are there ways to make our meetings more engaging? Interest in a UAC/TAC Advisory Council Social?
| Suzanne Reller | 2022-2023 UAC Retrospective Suzanne is planning to put together a UAC-wide workplan in addition to the plans created by sub-teams. One focal area will be continuity of information exchange and documentation through times of transition. Comments: Shout-out to involvement of UAC leadership on the Member Engagement sub-team to continue work following member resignations. UAC leadership can attend sub-team meetings if requested. Regarding documentation to ensure continuity: Rebecca is planning to create a checklist for incoming chairs of the User Docs sub-team. Other pages were shared in chat that will be useful towards this goal. Regarding collaboration and communication between sub-teams: Last term, several teams were working on updates to the Digital Objects module, mostly in isolation. Would be a good idea to explore how to promote information exchange for sub-teams working together on similar projects. Last year, it was helpful to have a collaboration goal between sub-teams.
Suzanne will send out a poll for a UAC/TAC social event to be held later in the term. |
5 mins | Questions and Final thoughts | Suzanne Reller | |
5 mins | Next Steps | Suzanne Reller | |