Subject: Nominating Committee appointment
Dear (Names of Nominating Committee appointees),
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This is a short-term appointment, as our work will take place between early April 1 and early July 1, with our greatest activity occurring in May. Despite the brevity of our commission, this is a very important responsibility that will shape the future of the ArchivesSpace community through its governance board and councils. We are fortunate to have each of you participate in the election and appointment process this year.
For (year), (Name, Institution, and relationship to board), will serve as Chair of the ArchivesSpace Nominating CommitteeI have been appointed by the ArchivesSpace Governance Board to serve as the chair of our Committee and Board liaison. (Name, Institution) and (Name, Institution) will serve on the Committee as the respective chairs of the Technical and User Advisory Councils.
The Committee’s charge this year includes:
1) issuing posting a call for nominations for election to the ArchivesSpace Governance Board for the (fill in membership level or levels) membership levels; the Committee will select and present two nominees from each level to the Governance Board for approval to appear on the election ballot;
2) issuing posting a call for nominations for appointment to the ArchivesSpace Technical Advisory Council to fill (fill in appropriate number) vacancies; incumbents in all (fill in appropriate number) positions are eligible for reappointment; the Committee will select and present the required number of nominees for each vacancy to the Governance Board for approval.
3) issuing Call posting a call for nominations for appointment to the ArchivesSpace User Advisory Council to fill (fill in appropriate number) vacancies; incumbents in all (fill in appropriate number) positions are eligible for reappointment; the Committee will select and present the required number of nominees for each vacancy to the Governance Board for approval.
Here is a tentative schedule for our work, which we can adjust as we learn more about the re-appointments and the need for new appointments:
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Date
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Events
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April
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Call for nominations for election to Governance, and for appointment to TAC or UAC
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May, First two weeks
Construct ballot
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Review nominations for TAC & UAC
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May, last two weeks:
Friday-Sunday (ten days after opening)
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Announce election
- Opening of election
- Reminder
- Close of election
Recommend appointments to TAC & UAC
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June 15 (or earlier)
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Report election results to Board
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July 1
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Announce election results
- To candidates
- To membership
Announce TAC & UAC appointments
- To nominees
- To membership
Our first task out of the gate will be to review and revise the calls for nominations for each governance body. I will be posting drafts by the end of this week. For the purpose of getting started and reviewing circulate drafts by (date) and request your input by (date).
To help us get started and review the calls for nominations, I would like to schedule a conference call meeting of our committee Committee in early April, preferably April 4, 5, or 6 (dates). I will send out a Doodle poll for indicating so that you can indicate your availability. Let me know if you do not receive an invitation to this poll.
Finally, I have added each of you has been added to the ArchivesSpace wiki and have granted you full privileges for the Nominations to access and edit the Nominating Committee space, located at:
https://archivesspace.atlassian.net/wiki/display/ANC/ArchivesSpace+
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Please review the Nominating Committee Timeline that it is included in this space in order to gain an overview of how our work will proceed. We will review this timeline during our initial meeting.
Please let me know if you have any problems accessing this spacethe wiki, or any questions regarding our work as a Committee.
Congratulations again, and thank you in advance for your time and service to the ArchivesSpace community,.
(Name)
(Institution)
Chair, (year) ArchivesSpace Nominating Committee
(relationship to Board)
(institution)Member, ArchivesSpace Governance Board