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Step 1. Layout and format - create a template
Basic standards for accessibility
Font
style-Sans serif (question from Johanna: can users change the font style? Google search says need to be system admin and I don’t see a way to change it. When copy into Word, comes out as 12 point Times New Roman)
Font size-12 (comment from Johanna: it looks like only way to change font size is to use the header dropdown, so maybe instead specify using “normal text” for paragraphs?)
Font has to be black on white page
Paragraph format
Line spacing
around images - double space
Paragraph - single
Align left, no indent for paragraphs Line
Use underline for links only.
Do not use all caps.
Use only one space after period.
One line space between paragraphs to separate them since they are aligned left without indent.
Sections/Bullets vs /numbering
Formatting headings -
Page title - pre defined by Confluence, when page is created, it will automatically set the format, Appears to be preset to It uses the preset Heading 1
section titles - Manually formatted, Start with Heading 2, use Heading presets in sequential order for nested sections
Formatting screen shots
Where to place
Before or after a section?
Immediately following the descriptive text? i.e. if we do step by step instructions would we want a screen shot for each step?
Use borderlines around the image to make it more visible - Yes
How much to crop out (if you crop out too much, the image loses context.)
Using arrows to point to specific items on the image? - has to be done outside confluence
Style
Size
color
Step 2. Content structure
Layout - Consider using Sections and page table of content macro (Possibly consolidate pages, improve navigation?)
Start each page with a narrative/explain the function?
Followed by step by step instructions in list format?
bullets or numbering
End with use case scenarios? Should we have? If so, how many variations?
Info boxes
Linking to glossary
What needs an entry in the glossary?
How to return from the glossary
How to use abbreviations.
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