...
Confluence
Confluence refers to the wiki, the exact space you are in right now. All Council members will use the wiki, but Chairs and Subteam Leads will do the most editing of these pages, especially in the creation of meeting agendas and notes (See: Meeting Notes Template and the video linked below).
How to Access ArchivesSpace Advisory Councils Confluence
To access the ArchivesSpace wiki, go to https://archivesspace.org/ and click on the Using ArchivesSpace tab.
Click on Wiki via the list provided under the tab
From the ArchivesSpace wiki, click on Governance in the left-hand menu
From there you can choose whichever council you are a member of. Recommend bookmarking the wiki page for your council
The video above includes:
Basic tour of the space
How to log in
How to create new pages
How to edit existing pages
How to add comments
More page actions, including copying existing pages
https://www.youtube.com/watch?v=ZoEZX5S52QY
The video above includes:
How to save a Jira search as a filter
How to subscribe to a filter
How to make a filter into a widget
Logging in to Confluence
As you begin to navigate the wiki you may realize that you don’t have the options you’re looking for, like Edit permissions. Since so much wiki content is freely accessible, you may not realize that you are not logged in. Logging in will grant you additional permissions in the space.
Check whether you are logged into Confluence by looking in the upper-right hand corner. If you see an arrow and a door, you are NOT logged in:
...
Click that button to log in. All council members do have an account and it will be tied to your work address. Please let us know if you have any questions on your Confluence account and password.
Google Drive
Role
While it it generally preferred that all information be managed on the wiki, the Google Drive space can be used for sub-team work and projects. Some benefits include a private space for sensitive information; the ability to collaboratively contribute to draft documents; and access to tools (i.e. Google Forms and Google Sheets) that are not available through Confluence
...
Note that Sub-team leads may elect to use their own meeting software accounts if they desire; the community account is provided for those members that may not have that access at their institution. Please ensure that all subteam members have access to, and are comfortable with, the meeting platform and tools that you select.
Please read the Community Zoom Account Guidelines .
This Zoom account is shared, which means you should check Conference Calls and Zoom Meetings calendar for available meeting times and pro-tips.
Email the Community Engagement Coordinator to get started.
GitHub
The core code of the ArchivesSpace application is maintained in GitHub. Members of TAC are more likely than UAC members to require a deeper understanding of GitHub for Council work, but all AS users and contributors should familiarize themselves with the following links. Sub-teams that work with GitHub on a regular basis: Technical Documentation.
GitHub Repository Maintenance
Repositories managed by subteams or individuals must be maintained. This may range from a baseline level of maintenance to more active engagement. Baseline levels of maintenance include:
Managing repository permissions by adding new users as necessary
Merging open pull requests (may require resolving merge conflicts)
Responding to and closing issues in the repository
Active engagement with a GitHub repository may include the following activities, although this list is non-exhaustive:
Creating new content
Soliciting new contributions from the ArchivesSpace community
Reviewing the repository for broken links
Monitoring listservs and responding to relevant questions with links to documentation in the repository
Increasing the visibility of the content in the repository for the ArchivesSpace community
GitHub File Watcher
GitHub File Watcher is a third party service that will email you anytime changes are made to specific files inside any public GitHub repository that you configure. Few subteams may have a use for this service, but this demonstration video is being provided just in case. Please note that the context for the video linked below was for the TAC Metadata Standards Subteam, but this applies to any subteam with an interest in this tool.
Please watch the following video for a demonstration, and see additional resources below.
...
Other Applications
Airtable
...