2017-07-12 User Advisory Council Meeting

12pm (noon) Eastern time

• The newly created JIRA workflow, established by program staff and the subteam, has been adopted. Refinements will be made, as needed.
• The Prioritization Subteam continues to meet monthly to review issues in the bug and feature request queues.
• Bugs and feature request issues are periodically "pre-screened" by program staff and advanced to these queues. The subteam discusses these issues, provides commentary and additional information; outcomes include 1) promoting issues to HM for development 2) referring issue back to the community or reporter for clarification or 3) "will not fix".
• Calls now conducted by Zoom videoconference, generously provided by Lydia Tang/MSU. Highly recommended!

• Leadership transition from Linda Hocking to John Zarrillo
• Documentation work to be completed: Tooltip review (other than accessions)
• Screencasts likely need to be updated
• Moving forward, working with Christine Kim (new Community Engagement Coordinator)

• The Reports Subteam continues to meet biweekly with Laney McGlohon (Unlicensed) to review tasks, test release candidates, provide feedback.

• The group is currently awaiting feedback from developers regarding the information in and format of report definitions, a sample of which can be found in the Reports Subteam Recommendations for 2017 March Release. Once feedback is ascertained, the group will develop a template for report definitions and begin developing reports based on the subteam's Recommendations for Predefined Reports, which were developed in FY 2017.

• We are finalizing feedback for the Subteam Charges document to include more explicit changes that better define our work and the expectations of committee members.
• 2 members of the group tested the first release candidate for ArchivesSpace v.2.1.0, and communicated results to Laney McGlohon (Unlicensed). The subteam meets later this week, and will review the results before submitting JIRA.
• Members of the group who are not testing the release candidates for ArchivesSpace v.2.1.0 are working to populate a UAC Reports repository on the test.archivesspace.org installation to ease testing for future release candidates.