2020-12-18 Meeting Notes

Code of Conduct

Deadline for responses was December 11

Received 3 responses with one suggestion

Next steps: Make wording change and have it posted in January 2021

will be in January Monthly Update

Brittany will make change and send updated code of conduct to Jessica

Member Match Program

Application: https://docs.google.com/document/d/1tuAD9l58R4QLhRW3gCO61f7nbhvVjrHhn6-Ug_lhZo8/edit?usp=sharing

• Next steps:

  • need to finalize

  • decide application:

    • Google Form

      • Jessica has volunteered to create the form

    • Airtable

      • may be useful for other aspects of the program

      • try this out for the application

      • Jessica will create a generic ArchivesSpace account for airtable

      • Bailey and Brittany

      • Before January meeting - add questions and comments to Google doc

  • Need to have programming to announce the program and applications opening

    • share in March during Online Forum (for anyone not just members)

    • present on the program

    • or do a webinar at a later date

      • may want to consider planning an event for just members

    • we do both online forum and webinar (Webinars happen on Wednesdays at 2pm)

    • Jessica will send available dates for March and April

    • will do online forum with a group of TAC/UAC sub-teams talking about intiatives

• Deadline for draft application: ready by the February meeting

Policies and Procedures:

• What should be included?

  • Basic Timeline document - internal

    • working document that can change over time

    • Regina

  • Purpose - make available to all members

    • Regina and Ashley

  • Participant Expectations - make available to all members

    • include encouragement for events held by the sub-team/meet-ups for the participants

    • Brittany and Bailey

  • Review Process document - internal

    • need to have match criteria outlined by the date we launch applications

    • Brittany, Ashley, Bailey

  • Jessica will review all drafts of the documents after the February meeting

  • Brittany will reach out to Kate to see what she would like to work on

• what types of documents do we need:

  • mission and purpose: https://docs.google.com/document/d/1yY1EuZ4ld5UqXhVcNjhkDNPbgSz1zswjfJBdm5-ZEI0/edit?usp=sharing

  • Participant Expectations: https://docs.google.com/document/d/1rgPri-UUwj9BtVCxEIOR0KchoP6Re4NXh8zwelxyzhM/edit?usp=sharing

  • Criteria for matches? - include in review process

  • Workflows?

  • Review process document:

    • After receiving applications, Jessica will determine membership status

    • we will need to decide how to respond to non-members

  • deadline for drafts: February meeting

ArchivesSpace Diversity Partnership Program

Institutions can be a part of the Member Match program

not a requirement

Institutions will start their ArchivesSpace membership in July

Determine matches for partners in May while we are working on the other matches

may want to go beyond the form when we are creating these matches

Other business?

Next Meeting

22 Jan 2021 1 pm ET