2021-07-21 TAC/UAC New Member Orientation

5 mins

Introductions

 Council Orientation

5 mins

ArchivesSpace program and governance

Christine Di Bella

• Governance

• Program staff (LYRASIS)

• TAC/UAC Coordinating Committee

• Technical Advisory Council (TAC)

• User Advisory Council (UAC)

15 mins

Communication & collaboration tools

Christine Di Bella

• Atlassian accounts

  • Same account for JIRA (issue tracking) and Confluence (wiki, meeting notes)

  • New members should all have accounts (confirm with CDB)

• JIRA

  • https://archivesspace.atlassian.net/secure/Dashboard.jspa

  • Brief tutorial on Jira and Confluence

• Google Drive

  • https://drive.google.com/drive/folders/16An6jjW-EpFW0zFcY_Yyiw6gA4VywKqG?usp=sharing

• Email lists

  • TAC: archivesspace_tac@lyralists.lyrasis.org

  • UAC archivesspace_uac@lyralists.lyrasis.org

5 mins

Responsibilities and Expectations

Randy Kuehn Daniel Michelson

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/705331207/Responsibilities+and+Expectations?atlOrigin=eyJpIjoiNjM4YTQ5MmNlYTVkNDhiYWI2NTk4ZmEzYWYzMjJhMjgiLCJwIjoiYyJ9

UAC Responsibilities and Expectations

Meetings:

• Meetings occur monthly
  (TAC - bimonthly for second half of the term)

• Joint meetings with UAC twice per year
  (September and February)

• Members each take a turn as note-taker

• Last meeting is retrospective of activity for the term

Leading by example when possible:

• Answering questions on AS lists

• Commenting/voting on JIRA tickets

• Code contributions

5 mins

TAC Subteams and working groups

Randy Kuehn

• Integrations sub-team
  2020-2021 Integrations sub-team

  • Documents the integration of systems with ArchivesSpace

  • Integrations list: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/17137746/Integrations?atlOrigin=eyJpIjoiYTY1ODFlZDYyZDEyNDQxMWI3NmYyMzVjOGVlMTM2NDUiLCJwIjoiYyJ9  

• Metadata Standards sub-team
  2020-2021 Metadata Standards sub-team

  • Documents the metadata standards used by ArchivesSpace  and monitoring the standards landscape

  • https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562

• Technical Documentation sub-team
  2020-2021 Technical Documentation sub-team

  • Maintains and enhances all ArchivesSpace technical documentation

  • Tech Docs Github repo: https://github.com/archivesspace/tech-docs

  • API Documentation Ad Hoc Working Group
    API Documentation Ad Hoc Working Group

5 mins

UAC subteams

Daniel Michelson

• User documentation

  • Maintains user documentation in Help Center and Confluence

• Usability

  • Develop functional and practical recommendations to improve usability/accessibility of ArchivesSpace

  • Works closely with Development Prioritization

• Member engagement

  • Focuses on providing outreach and community support for the ArchivesSpace membership

  • Maintain liaisons with national and regional archives organizations

5 mins

Cross-council teams (with UAC)

Randy Kuehn Daniel Michelson

• Development Prioritization

  • Prioritizes feature requests and bug reports for developers working on future releases of ArchivesSpace

• Testing

  • Tests features and bug fixes during the first three weeks of a sprint

  • Coordinates work via email and only holds meetings when necessary

10 mins

Questions